Admission Administrative Assistant (NE)- Archbishop Spalding High School, Severn MD

Archdiocese of Baltimore

9h • $24 - $26

About The Position

Archbishop Spalding High School, located in Severn, Maryland, is seeking a
full-time, qualified Admissions Administrative Assistant.
As the Admissions Administrative Assistant, you will serve as the first point of
contact for prospective students and their families, ensuring they feel welcomed
and informed. This role requires a blend of high-level interpersonal
communication, event coordination, and digital organization skills to guide
applicants smoothly through the enrollment pipeline.

Requirements

• Minimum requirement: Bachelor’s degree.
• Google Workspace Proficiency: Must be highly proficient in Google products to manage daily workflows, including:
• Google Sheets: Creating and updating trackers for applicant data.
• Google Forms: Managing inquiry forms and event registrations.
• Google Calendar: Managing schedules for campus tours and interviews.
• Google Drive: Maintaining an organized digital filing system for admissions documents.
• Interpersonal Skills: Exceptional verbal and written communication skills; ability to interact comfortably with diverse groups of students and parents.
• Organization: A “logistics-first” mindset with the ability to balance event planning and data management.
• Flexibility: Availability to work occasional evenings or weekends for major recruitment events.

Nice To Haves

• Previous experience in an administrative or customer-facing role; experience in an educational setting is a plus.

Responsibilities

• Act as a liaison for prospective students, responding to inquiries via phone, email, and in-person visits.
• Manage the distribution of digital and physical recruitment materials.
• Maintain clear and consistent follow-up to ensure families have all necessary information throughout the enrollment process.
• Assist with coordination involving external scholarship foundations.
• Coordinate Personal Visits: Manage the logistics of individual student visits to ensure a seamless and welcoming experience.
• Student Ambassador Pairing: Match prospective guests with current student hosts to provide a personalized and authentic view of campus life.
• Assist in gathering and verifying required admissions documentation for all applicants.
• Support the logistics of admissions and placement testing sessions.
• Collaborate on the planning and execution of major recruitment events, including Open Houses, Freshman Welcome, and Transfer Orientation.
• Support evening and special events, such as Parent Information Nights and educational fairs.
• Provide high-level administrative support to the Director of Admissions.
• Demonstrate meticulous attention to detail while utilizing digital tools to maintain accurate applicant records and departmental schedules.

Benefits

• We offer a comprehensive and competitive benefits package with this position, including health, dental, and vision coverage; employer-paid life and disability insurance; automatic enrollment in the 403(b) plan and employer contribution (whether or not the employee contributes); and generous paid holiday, sick and vacation leave. Please click on the link below for more detailed information:

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 251-500 employees