Administrator

CMTS LLC•Denver, CO

2d•$83,000 - $86,000•Onsite

About The Position

CMTS is seeking a highly motivated Administrator to support capital improvement projects in Denver, CO. This role provides administrative and project support for large-scale infrastructure or aviation programs, ensuring efficient document control, communication coordination, and compliance with project and client requirements.

Requirements

7+ years of administrative or project support experience, preferably in aviation, construction, or infrastructure programs
Experience supporting large-scale capital improvement or airport projects preferred
Strong knowledge of document control processes, records management, and reporting systems
Ability to prepare, review, and manage technical documents, reports, and correspondence
Excellent organizational skills with the ability to manage multiple priorities and deadlines
Strong written and verbal communication skills
Ability to work collaboratively with internal teams, consultants, contractors, and client representatives
High attention to detail and accuracy in data entry and document tracking
Ability to maintain confidentiality and handle sensitive project information
Proficiency in Microsoft 365 (Word, Excel, Outlook, Teams)

Nice To Haves

Certified Administrative Professional (CAP)
Project Management Professional (PMP) (preferred but not required)
Experience in active airport environments

Responsibilities

Maintain and manage project documentation including RFIs, submittals, change orders, and meeting minutes
Ensure proper document control procedures are followed from project initiation through closeout
Coordinate and track project communications between stakeholders, consultants, and contractors
Prepare reports, presentations, and correspondence for project leadership and client review
Support scheduling efforts by maintaining logs, tracking deliverables, and updating project records
Assist with onboarding project staff and maintaining project directories and contact lists
Coordinate and document project meetings, including agendas, minutes, and action items
Maintain filing systems (electronic and hard copy) in accordance with project and client standards
Support compliance with airport authority requirements, safety protocols, and regulatory guidelines
Track project deliverables and ensure timely submission of required documentation
Assist with invoice tracking, budget documentation, and administrative project controls
Interface with stakeholders in active operational environments
Uphold security and confidentiality of project documents and data
Perform other duties as assigned