Administrator

Fitch Group • New York, NY

11d • Hybrid

About The Position

Fitch Ratings is currently seeking an Administrator based out of our New York office. This role will manage the day-to-day administrative operations, including optimizing calendars, scheduling meetings, overseeing meeting execution (both in-person and virtual), and coordinating travel arrangements. The Administrator will also assist with research projects, data entry, presentation preparation, and other clerical duties. Responsibilities include preparing and submitting expense reports, coordinating employee onboarding and offboarding, planning team meetings and offsites, and acting as a liaison with various internal departments and building personnel. The role requires prioritizing and completing assignments with minimal supervision, working in a fast-paced environment, and maintaining a high standard of work with strict confidentiality.

Requirements

• 5+ years of experience in an Administrative Assistant role.
• Hold a bachelor’s degree.
• Possess high proficiency in MS Word, Outlook, PowerPoint, Excel, and Salesforce.
• Demonstrate exceptional organizational skills with an eye for detail.
• Exhibit excellent written and oral communication skills.
• Have outstanding interpersonal skills with the ability to interface at all levels of the organization.
• Can establish and maintain effective working relations with supervising personnel, coworkers, and business professionals.
• Maintain a problem-solving mindset and positive attitude.
• Display a high degree of professionalism in all respects.
• Are flexible and able to multitask and prioritize work.

Nice To Haves

• Ability to work independently with minimal supervision.
• Ability and willingness to learn new tasks and software as required.
• Ability to recognize and provide solutions or referrals to problems arising from day-to-day activities of group.
• Ability to project a positive, concerned image to clients and coworkers.

Responsibilities

• Manage the day-to-day administrative operations.
• Own and optimize calendars, schedule meetings and conference calls (external scheduling for MDs also required).
• Oversee successful execution of in-person and virtual meetings (booking rooms, virtual meeting rooms, audio / visual setup, greeting visitors, respond to participant requests in a timely manner, etc.).
• Coordinate travel arrangements, prepare itineraries, and obtain approvals as needed.
• Assist with research projects and administrative tasks such as data entry, preparation of presentations and materials for conferences and meetings, and other related clerical duties.
• Prepare and submit expense reports.
• Coordinate employee onboarding and offboarding as needed.
• Plan team meetings including offsites, group holiday events, etc.
• Act as liaison with IT, Mailroom, Facilities and other building personnel (Security, Property Management, etc.).
• Provide other ad hoc support as needed.
• Prioritize and take-initiative in completing assignments, juggle various tasks, work in a fast-paced environment, and meet deadlines all with minimal supervision.
• Complete work at a very high standard.
• Uphold a strict level of confidentiality.

Benefits

• Hybrid Work Environment: 3 days a week in office required.
• A Culture of Learning & Mobility: Dedicated training, leadership development and mentorship programs designed to ensure that your time at Fitch will be a continuous learning opportunity.
• Investing in Your Future: Retirement planning and tuition reimbursement programs that empower you to achieve your short and long-term goals.
• Promoting Health & Wellbeing: Comprehensive healthcare offerings that enable physical, mental, financial, social, and occupational wellbeing.
• Supportive Parenting Policies: Family-friendly policies, including a generous global parental leave plan, designed to help you balance career and family life effectively.
• Inclusive Work Environment: A collaborative workplace where all voices are valued, with Employee Resource Groups that unite and empower our colleagues around the globe.
• Dedication to Giving Back: Paid volunteer days, matched funding for donations and ample opportunities to volunteer in your community.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 101-250 employees