Office Administrative Assistant

Left Coast Scales LLC • Perris, CA

3d • Onsite

About The Position

The Office Administrator is the backbone of our daily business operations. This role ensures smooth administrative workflows, supports internal teams, and provides front line communication with clients and vendors. The ideal candidate is detail-oriented, proactive, and capable of managing multiple administrative tasks in a fast-paced service environment.

Requirements

• 3+ years of administrative or executive support experience, preferably in a service or operations-focused business
• Excellent communication skills (written and verbal)
• Strong organizational and multitasking abilities
• Proficiency in Microsoft Office Suite or Google Workspace
• Ability to manage sensitive information with discretion and confidentiality
• Proven ability to anticipate needs and work proactively
• High attention to detail, reliability, and a professional demeanor
• High school diploma required; associate’s or bachelor’s degree preferred

Nice To Haves

• Experience in a service-based or field technician business preferred
• Experience supporting leadership in small to mid-sized businesses preferred

Responsibilities

• Serve as contact for phone calls & vm, emails, mail, and walk-in
• Maintain and update company wide calendar
• Administer office supplies, mail, shipping/receiving, and vendor coordination
• Administer risk management systems related to our customers
• Administer Insurance requirements
• Maintain confidential records, meeting minutes, and key company documentation
• Administer HR support functions with employee on boarding, benefits enrollment, HR policy updates, employee communications, handbook compliance, and benefit programs.
• Monitor labor law posters, OSHA reporting, and safety compliance coordination
• Help track compliance documents, certifications, and technician reports
• Coordinate with Operations Assistant and Service Manager to support operational flow
• prepare KPI reports
• Support ISO/OSHA record compliance
• Identify workflow bottlenecks and offer administrative process improvements
• Support Inventory related processes
• Ensure proper documentation of contracts, agreements, and renewals
• Upload docs and zoom meeting to the Cloud
• Maintain a clean, organized, and professional office environment
• Maintain accurate digital and physical records, client files, work orders, and certifications
• Execute other related duties as assigned to ensure the success of team and company objectives

Benefits

• Medical, dental, and vision insurance options
• Paid time off, holidays, and sick leave
• Opportunities for continued training and career development
• Positive work environment in a stable, locally owned company
• 401(k) retirement plan, Health Saving options
• Mental health support or Employee Assistance Program (EAP)
• Employee recognition programs & Company team-building activities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees