Administrator - John Sealy School of Medicine, ASGII

UTMB•Galveston, TX

About The Position

To assist the Dean, Chairs and or Institute/Center Directors and Vice President & Chief Administrative Officer in the operations and strategic planning of the department or Institute/Centers as it relates to budget planning, fiscal and resource planning/administration, human resource utilization, policy administration, and coordination and negotiation of activities with other university departments and administration. Scope: Administrative Service Group (ASG II)

Requirements

Master's degree in Business, Healthcare Administration or related field plus eight (8) years of related experience.
Excellent communication and interpersonal skills with a high degree of professionalism and competence in dealing with a variety of individuals including physicians and university administrators.
Ability to develop, organize, and accomplish goals.
Ability to analyze/evaluate data and make appropriate decisions/ recommendations.
Preparation and analysis of operating budgets and capital equipment evaluation.
Effective problem-solving skills.
Leadership and management skills sufficient to effectively direct and develop faculty, managers, and support staff as appropriate.
Experience in a large academic medical center.

Nice To Haves

Previous leadership experience in a public academic medical school environment.
Past experience working in a matrix reporting environment.

Responsibilities

Collaborates with Human Resources to ensure compliance with policies and practices with respect to recruiting, compensation, benefits, performance evaluations, career development, and employee performance feedback.
Oversees departmental Appointment, Promotion, and Tenure (APT) Process and ensures APT process for respective school is followed accordingly with regard to faculty appointments, promotions, and tenure review.
Identifies and adheres to appropriate internal controls for department and reporting structure; provides mechanisms to monitor and enforce compliance.
Works with the Vice President & Chief Administrative Officer, Dean, Chairs or Institute/Center Directors to identify, develop and implement operational business plans, monitor key metrics, and assist in the decision making of the departments/areas.
Develops and manages all aspects of departmental budget including preparation, submission, maintenance, reporting and audits.
Responsible for overseeing financial and statistical performance against budget targets.
Participates in departmental strategic planning ensuring that the developed goals align with the organization’s goals and contribute toward market growth, revenue enhancement, cost containment, maximizing clinical practice, education quality and research productivity.
Develops and communicates with leadership, compensation plans that incentivize growth with the goal of retention for faculty, implements a semi-annual review of effort, productivity, and funding sources for all faculty.
Develops solutions to improve current business processes and make them more efficient.
Establishes and maintains effective internal controls for finance, human resources, and grants administration.
Identifies and seizes opportunities to improve fiscal and operational performance of the department.
Advises the Dean, Chairs and or Institute/Center Directors monthly in an appropriate executive form, on financial status against budget, school management metrics, and clinical, education and research activity.
Provides quarterly or annual evaluations of trends in clinical, education and research productivity, academic achievement, and other measures noted by the Dean or Chair.
Actively participates on Institutional, External, and/or Academic Leadership Committees contributing to the institution at a global level.
Works with the Health System to ensure strategic goals are being met, as well as, working with the Health System to review the effectiveness of plans implemented and make adjustments as required to assure the predicted volumes of clinical care and physician productivity are met.
Identifies business development opportunities, in partnership with the Health System, Sites for new clinics. Expansion of current UTMB clinics or services.
Coordinates with other department administrators and department heads to ensure a smooth transition of patient services and care.
Works with leadership in conducting/creating special projects and reports, for example. SACS reaffirmation or re-accreditation projects. Tuition proposal. New education programs.
Reviews incoming documents such as grant applications, University policies and procedures and makes appropriate recommendations to the Dean, Chair or Institute/Center Director.
Plans for renovation, relocation, and other activities related to physical facilities for the departments.
Promotes a culture of “Service Excellence” throughout the department.
Sets a tone of leadership that is people-oriented, collaborative in nature and focused on data-based decision-making.
Builds a management culture based on teamwork, open communication, prudent risk taking, innovation, mentoring and accountability.
Serves on various committees for Academic Enterprise, Health System and Institutional as requested.
Adheres to internal controls and reporting structure.
Performs related duties as required.