Administrator, Treasury Services
About The Position
The Treasury Services Administrator, under the general supervision of the Associate Director of Treasury Services, supports the daily operations of the University's Treasury Services function. This position is responsible for performing a broad range of treasury-related activities, including cash management, banking services, invoicing, BEN Deposits processing, account reconciliations, and other operational processes that ensure the efficient, accurate, and compliant administration of Treasury Services. The Treasury Services Administrator provides operational and administrative support for treasury functions by maintaining treasury records and documentation, processing service requests, and assisting with the coordination of banking and financial activities. This position serves as a resource to University departments and collaborates with internal stakeholders, external vendors, and financial institutions to deliver responsive, high-quality customer service while supporting the University's financial operations. The successful candidate possesses strong analytical, organizational, and problem-solving skills, with exceptional attention to detail and the ability to manage multiple priorities in a dynamic environment. This role plays a critical part in safeguarding the University's financial assets, strengthening operational controls, enhancing process efficiency, and supporting the University's strategic financial objectives through effective treasury administration and collaborative service.
Requirements
- Bachelor of Science and 1 to 2 years of experience or equivalent combination of education and experience is required
- Administrative, office coordination, or business support experience
- Strong organizational, communication, and multitasking skills
- Experience managing departmental documentation
- Ability to handle confidential information with professionalism and discretion
Nice To Haves
- 3 to 5 years of experience preferred
- Experience with accounts receivable or financial administration
- Experience supporting finance, accounting, operations, or executive teams
Responsibilities
- Maintain accurate treasury records, banking documentation, authorized signer records, and electronic files in accordance with record retention requirements.
- Prepare invoices and process treasury-related billing and payments as assigned.
- Respond to inquiries from University departments regarding treasury services and BEN deposits while providing exceptional customer service.
- Coordinate with other business offices to support Treasury operations.
- Support month-end, quarter-end, and fiscal year-end treasury activities, including reconciliations, reporting, and audit requests.
- Maintain the confidentiality and security of financial information and banking credentials while adhering to cybersecurity and fraud prevention protocols.
- Identify opportunities to improve treasury processes, enhance operational efficiency, and strengthen internal controls.
- Assist with special projects and other Treasury Services initiatives as assigned.
- Perform other duties as assigned in support of the University's financial operations.
- Maintain BEN Deposits system and users, and monitor cash deposits.
- Manage Forgivable Loan Program origination and journals.
- Monitor the Treasury Services customer support portal in BEN Helps and answer/assign support tickets in a timely manner with superior customer service.
- Create & close PO’s, process and track payments, and check for any issues with invoice processing.
- Review and verify the accuracy of journal entries.
- Conduct special studies and develop or recommend accounting methods and procedures.
- Resolve deposit discrepancies and prepare correcting entries; perform monthly reconciliations for object codes 1144 and 2401.
- Provide access to platforms, conduct quarterly audits of users.
- Update bank account representatives and signers.
- Collaborate with various departments across campus and in DOF to assist in supporting Treasury operations.
Benefits
- Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits
- Flexible spending accounts for eligible health care and dependent care expenses
- Tuition assistance for employees, spouses, and dependent children
- Tuition assistance for dependent children at other institutions
- Generous retirement plans (Basic, Matching, and Supplemental)
- Wide variety of investment options through TIAA and Vanguard
- Substantial amount of time away from work
- Long-Term Care Insurance
- Wide variety of programs and resources to help balance work and personal life
- Resources to help advance personally and professionally
- Access to a wide range of University resources as well as cultural and recreational activities
- Discounts on goods and services, including arts and entertainment, transportation, and mortgages
- Flexible work options
- Forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia
- Adoption Assistance reimbursement
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
