Administrator, Pricing & Cost Analysis

Insperity•Houston, TX

About The Position

Insperity provides the most comprehensive suite of scalable HR solutions available in the marketplace with an optimal blend of premium HR service and technology. With more than 90 locations throughout the U.S., Insperity is currently making a difference for thousands of businesses and communities nationwide. Behind our success is the unshakeable belief in the value of our people. We value diversity, inclusivity and a sense of belonging. We celebrate work and life events, and we partner with our clients and communities to make great things happen. We’ve earned recognition time and again as a top place to work—named among the best by respected organizations like Glassdoor and U.S. News & World Report. We’re also proud to be recognized for one of the country’s Top 50 Midsize Early Talent Programs through RippleMatch’s Campus Forward Awards. There’s never been a better time to be part of Insperity, and our best work is still ahead. Learn more at Insperity.com. Why Insperity? Flexibility: Over 80% of Insperity’s jobs have flexibility. We want your time to have balance, whether it’s spent with coworkers, clients, family or your community. Career Growth: Insperity provides many ways to grow with the company. We offer continuous learning programs, mentorship opportunities and ongoing training. Well-Being: Our total rewards package includes generous paid time off, top-tier medical, dental and vision benefits, health & wellness support, paid volunteer hours and much more. We take care of our people so that you can do your best work. SUMMARY This position is responsible for providing a variety of administrative and confidential clerical duties requiring a thorough knowledge of organizational procedures for the Vice President, Pricing & Cost Analysis and the Pricing & Cost Analysis Department. Must have general knowledge of department goals and functions with the ability to assist in all areas when needed.

Requirements

High School Diploma or equivalent is required.
Two to five years of administrative experience is required.
Principles, practices and procedures of office administration, office methods and equipment; clerical methods, techniques and filing procedures.
Performing highly confidential and responsible secretarial and clerical duties requiring independent judgment with speed and accuracy; learning, interpreting and applying organizational policies, rules and regulations; taking responsibility for the compilation and organization of reports.
Advanced computer skills, including Microsoft® Office Suite (Word, Excel, Outlook and PowerPoint); typing accurately from clear copy at 60 words per minute.
Communicates tactfully and effectively, verbally and in writing, and maintains effective work relations with those encountered in the course of employment, familiar with modern office methods, practices, procedures and equipment, as well as filing systems and business letter writing and competent in correct English usage, grammar, spelling, punctuation, and arithmetic.

Nice To Haves

Associate’s Degree in a related field is preferred.
Practical knowledge and experience in an insurance, financial, legal and/or compliance environment is preferred.

Responsibilities

Provides secretarial and Clerical assistance to Vice President and designated staff members, requiring thorough knowledge of organizational procedures and precedents.
Coordinates department new-hire on-boarding activities, terminations and department moves with Corporate HR Department, Facilities Department and Communications Department; processes requests for office set up, cell phones, IT equipment, business cards and assists with new hire/termination paper work.
Serves as the single point of contact for facilities maintenance and functional problems for the department.
Maintains adequate inventory of general office, equipment and conference room supplies.
Coordinates routine expense account documentation and all purchasing/acquisition duties. Secures approvals in a timely manner.
Coordinates departmental communication, education and training functions.
Screens and controls correspondence, phone calls and visitors; handles inquiries independently.
Determines which situations require the attention of manager, or other staff members; refers unrelated inquiries to appropriate Insperity department.
Maintains department meeting calendars, conference room calendars and managers calendar; makes timely and cost effective travel arrangements, coordinates details of department meetings, gathers information and assists in agenda preparation, contacts meeting participants and types minutes of meetings when requested.
Handles a variety of sensitive situations and problem solves on own initiative, collaborating with manager when necessary.
Assists in the creation of presentations, reports, and other documents.
Prepares departmental reports, presentations and expense projections for distribution.
Coordinates routine personnel activities/updates/maintenance, facilities maintenance, budgetary reporting, revenue/expense account coding/documentation, and credit/purchasing/acquisition duties, including securing signatures in a timely manner.
Assembles data for special projects and prepares routine reports, including some statistical work.
Conducts a high-level review to ensure accuracy of formulas and consistency of report to prior reports.
Coordinates preparation and revisions to Department Disaster Response Plan.
Proofreads outgoing documents and correspondence for correctness and accuracy.