Administrator, People & Engagement- Part-Time (25 hours per week)
About The Position
United Way Miami, Inc. is hiring an Administrator, People & Engagement to join their team. This role provides administrative and operational support across multiple People & Engagement (P&E) functions, ensuring efficient delivery of human resources services and a positive employee experience. The position supports recruitment, onboarding, payroll, benefits administration, employee engagement initiatives, training coordination, records management, and general departmental operations, all while maintaining a high level of confidentiality and customer service. United Way Miami is an equal opportunity employer and a drug-free workplace.
Requirements
- Associate degree in HR or related field preferred, or equivalent experience.
- At least one year of experience in Human Resources or related office/administrative experience.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint, OneDrive).
- Knowledge of modern web browsers.
- Typing, online filing, and proofreading skills.
- Must be detail-oriented and work with a high level of accuracy and confidentiality.
- Able to multitask and prioritize a high volume of work in a fast-paced environment to meet stringent deadlines.
- Excellent written and oral communication, customer service skills, and time management skills required.
Nice To Haves
- Bilingual English/Spanish preferred.
Responsibilities
- Assist with recruitment activities, including updating job descriptions, job fairs, and posting open positions.
- Screen applicants and support candidate sourcing efforts, including scheduling phone screenings, interviews, and other recruitment-related meetings.
- Assist with pre-employment and onboarding processes by preparing onboarding materials/welcome packets for new hires and assist them with the online onboarding process, initiate assessments, send out new hire checkpoints and new hire surveys.
- Assist employees and supervisors with timekeeping and attendance-related questions.
- Support payroll processing activities and payroll cycle closeout.
- Review and generate monthly Paylocity reports.
- Maintain payroll-related records and assist with payroll audits, as needed.
- Provide administrative support for employee benefits programs.
- Assist with benefits enrollment, changes, and employee inquiries.
- Perform monthly benefits and billing reconciliations.
- Assist with benefits-related communications and documentation.
- Assist in coordinating training sessions and workshops for employees.
- Maintain employee training records and certifications.
- Support organizational learning and development initiatives.
- Provide administrative assistance, such as submitting departmental P&E P-Card expenses, coordinating meetings and calendars; preparing reports, mailings, and materials; supply requests and orders; preparing agendas, sign-in materials, and presentations as needed for all P&E meetings, and other general administrative duties as needed.
- Maintain People & Engagement Intranet & HRIS Portal, including P&P manual and forms.
- Maintain online personnel files & employee profile information, as needed.
- Maintain all employee recognition materials (such as shirts, anniversary gifts, certificates).
- Manage employee recognition programs and assist with employee engagement and wellness events.
Benefits
- 401 (k) employer match up to 3% plus 3% safe harbor contribution
- Free monthly pass for Transit and parking
- Free Employee Assistance Program (EAP)
- Training & Development opportunities
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
Associate degree
