Financial/Operations Administrator - Shreveport, LA

Kinder Morgan•Shreveport, LA

1d•Onsite

About The Position

This position performs various administrative and financial functions in support of the department and assists the supervisor in a prompt and efficient manner, all while maintaining a high level of accuracy.

Requirements

High School degree and two years of office, clerical and data analysis experience or equivalent combination of these requirements
Follows company policies, practices, and regulatory requirements
Intermediate to advanced proficiency level in Microsoft Office (Word, Excel, and PowerPoint – including ability to build data analysis spreadsheets)
Good verbal and written communication skills.
Advanced math skills (addition, subtraction, decimals, etc.)
Strong analytical skills
Ability to organize and prioritize daily work and maintain strict confidentiality
Ability to communicate and work cooperatively with various levels of internal management and staff, as well as outside clients and vendors to resolve issues, while adhering to deadlines
Ability to effectively present information in a one-on-one and small group situation to other employees of the company and outside contractors
Must be customer (internal and external) oriented
Must apply common sense to carry out day-to-day duties

Nice To Haves

Technical, Associate’s or higher Certificate/Degree in Business or related field

Responsibilities

Completes appropriate documentation and paperwork
Generates and distributes monthly/weekly reports within department leadership team
Initiate AFE's as needed
Conducts research and compiles statistical reports
Create and maintain database and spreadsheet files, as required.
Enter and code invoices into PAWS2 System
Setup new vendors as required
Enter and code expense reports
Formulate cost estimates as requested.
Assist in tracking the area personnel training
Update weekly, monthly, and annual budget reports with periodic operations reporting numbers
Keeps lines of communication open between other company personnel.
Schedule appointments and assist with coordination of departmental meetings (conference calls)
Time sheet review in the HBS payroll system, maintain records including tracking of overtime, exception time and other employee records
Creates a positive and professional office atmosphere
Compose routine and non-routine correspondence
Handle special projects and provide assistance in other areas as needed
Setup new contracts, work directives, request for services, request for materials, bid waivers, bid opening, etc… as needed
Tracks requisitions/purchase orders
Manages Inventory work flow in keeping with all company policies and standard operating procedures including ordering, receiving, invoicing, stock tags, inventory audits, and document management associated with the process
Maintain and assist with monthly financial forecasting of projects, labor, and operational costs
Other duties as assigned.