Administrator, Financial Management
About The Position
This position will be responsible for the overall management and supervision for the Boating Registration Office within the Department of Environmental Management. The position is responsible for daily and weekly revenue reconciliation, researching and resolving discrepancies, maintaining appropriate internal controls, and coordinating with payment gateway vendors when electronic payment, settlement, or system issues occur. The position also manages the Office's online registration and payment portal and serves as a key operational liaison among customers, staff, fiscal personnel, technical resources, and payment-processing vendors. The boating office provides significant direct services to the public, administering boating registrations, recreational and commercial fishing and shellfishing licenses. Responsibilities include resolving registration, licensing, payment, and portal issues; responding to customer inquiries; addressing escalated transactions; and ensuring timely and accurate service to individuals and commercial customers. The position is directly responsible for purchasing and procurement activities required to maintain office operations. Responsibilities include developing and coordinating RFPs and other procurement actions, obtaining required quotes, and supporting documentation, preparing and submitting purchase order requests, ordering supplies and services, coordinating directly with vendors and the Department’s Business Office, monitoring purchases and orders, and researching and resolving purchasing and invoice issues.
Requirements
- Thorough knowledge and understanding of the principles and techniques of public administration.
- Thorough knowledge of accounting procedures practiced in state government.
- Ability to prepare, analyze and present departmental budgets and estimates of anticipated expenditures and receipts.
- Ability to identify problems and work interdependently with other staff in the Department, with members of the public and other state departments and federal agencies.
- Ability to supervise the work of a staff engaged in financial management and budget preparation.
- Possession of a Bachelor’s Degree in Business Administration with a major in Accounting and Finance.
- Extensive employment in a responsible administrative position involving budgeting and financial control and federal reporting.
- Any combination of education and experience that shall be substantially equivalent to the above education and experience.
Responsibilities
- Overall management and supervision for the Boating Registration Office.
- Daily and weekly revenue reconciliation, researching and resolving discrepancies.
- Maintaining appropriate internal controls.
- Coordinating with payment gateway vendors for electronic payment, settlement, or system issues.
- Managing the Office's online registration and payment portal.
- Serving as a key operational liaison among customers, staff, fiscal personnel, technical resources, and payment-processing vendors.
- Resolving registration, licensing, payment, and portal issues.
- Responding to customer inquiries.
- Addressing escalated transactions.
- Ensuring timely and accurate service to individuals and commercial customers.
- Purchasing and procurement activities required to maintain office operations.
- Developing and coordinating RFPs and other procurement actions.
- Obtaining required quotes and supporting documentation.
- Preparing and submitting purchase order requests.
- Ordering supplies and services.
- Coordinating directly with vendors and the Department’s Business Office.
- Monitoring purchases and orders.
- Researching and resolving purchasing and invoice issues.
- Being responsible and accountable for the proper receipt and disbursement of departmental funds and to insure that these funds are used for the purpose for which they are allotted.
- Planning, developing and formulating the departmental budget, including both state and federal resources.
- Coordination and preparation of the Capital Development Plan.
- Preparation of an annual fiscal plan, which enables the allocation of resources in accordance with the Department’s stated goals and objectives.
- Providing, as appropriate, direction to programs relating to revenue and benefit collection such as parental support, medical benefits, third party payments, etc.
- Accountable and responsible for the proper receipt and disbursement of Bond Allocation Funds and to maintain necessary documentation for the use of such funds.
- Interfacing with federal funding sources to insure that all eligible federal resources are made available to the Department.
- Preparing cash estimates and reports of expenditures in order to maintain a positive cash flow in all federal accounts.
- Revising cost allocation plans to meet changing federal regulations.
- Overseeing preparation of the Federal Indirect Cost Proposal and negotiating with federal officials.
- Responding to federal audits.
- Providing direction in the creation of financial systems and procedures that are beneficial to the Department's administration of its programs.
- Serving as a fiscal resource to departmental leadership in the decision-making process by providing analyses, data and fiscal judgment.
Benefits
- Direct deposit for all employees.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
