Administrator & Events Manager

Exceptional Childrens Foundation•Culver City, CA

1d•Onsite

About The Position

The Administrator & Events Manager will provide temporary high-level administrative and event support to the Development Department, with a primary focus on donor relations, fundraising events, database management, and day-to-day departmental operations.

Requirements

Bachelor’s Degree
3–5+ years of administrative and/or event management experience
Nonprofit fundraising experience preferred
Strong organizational and multitasking skills
Excellent written and verbal communication
Professional and polished demeanor with donors and stakeholders
Strong attention to detail
Ability to work under pressure and meet deadlines
Proficiency in: Microsoft Office, Google Workspace, CRM/database systems, Event platforms such as GiveSmart (preferred)
Strong Organizational skills and attention to detail.
Ability to manage time and work effectively to meet deadlines.
Excellent oral and written communication skills.
Ability to follow directions.
Ability to multi-task and prioritize assignments.
Ability to plan, organize and coordinate multiple projects.
Ability to interact with all levels of the organization.
Ability to deal appropriately with sensitive and confidential information.
Computer literacy and proficiency in software applications including MS Office products: Word, Excel, Outlook, PowerPoint.
Driving is an essential function of this position.
Valid California driver’s license, reliable transportation, evidence of car insurance, and insurable driving record.
Provide evidence of a negative TB test initially and very three years thereafter

Nice To Haves

Motorcycles are not permitted while driving for ECF, may only be used when commuting to and from your home to main worksite.
Highly dependable
Resourceful and solutions-oriented
Calm under pressure
Approachable and donor-friendly
Able to anticipate needs before being asked
Flexible to roll up your sleeves to get things done

Responsibilities

Provide administrative support to the Development team
Manage calendars, scheduling, and meeting coordination
Prepare correspondence and reports
Maintain organized electronic and physical files
Track deadlines and ensure timely follow-up on projects
Enter and update donor information in CRM/database
Process gifts and pledges accurately
Generate donor reports, mailing lists
Assist with donor stewardship and follow-up
Maintain confidentiality of donor information
Maintain working knowledge of Event and CRM platform
Coordinate and execute fundraising and cultivation events, including: Board events, Associate Board gatherings, Donor receptions, Community engagement events
Creating timelines and run-of-show documents
Managing vendors, caterers, rentals, and entertainment
Coordinating invitations, RSVPs, guest lists
Managing auction logistics (if applicable)
Overseeing event setup and breakdown
Managing volunteer assignments and training
Oversee marketing materials for events
Serve as liaison with venues and vendors
Receive and organize deliveries
Track contracts, invoices, and payments
Ensure event materials arrive on schedule
Oversee check-in and guest experience
Troubleshoot issues in real time
Coordinate staff and volunteers
Ensure smooth flow of programming
Comply with ECF’s Injury and Illness Prevention Program.
Ensure safe use and operation of tools and/or equipment.
Comply with ECF policies and procedures, including mandated reporting requirements.
Observe regular, on-site work hours.
Perform other duties as assigned.