Administrator, EHS (Digital Systems & Reporting)

Aecon • Toronto, ON

9d • CA$50,000 - CA$60,000

About The Position

The EHS Administrator provides administrative and coordination support to the EHS Digital Systems team. This role is primarily focused on administrative tasks, including data entry, reporting, document control, and system support for EHS programs and tools. The position supports consistent, accurate, and timely EHS reporting and maintains EHS records and documentation in alignment with company governance requirements.

Requirements

• Post-secondary education in business administration, occupational health and safety, or a related field, or equivalent experience
• Minimum 2 years of experience in an administrative, coordinator, or reporting-focused role
• Experience working with data, reports, and controlled documentation in a corporate or regulated environment
• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Comfortable working with digital systems, forms, and recurring reporting processes
• Proficient in Microsoft 365 (Excel, Word, SharePoint, Planner, Teams)
• Clear written and verbal communication skills

Responsibilities

• Prepare and distribute routine EHS reports, including monthly dashboards, observation exports, CCV tracking sheets, inspection summaries, and environmental statistics
• Maintain reporting calendars, templates, and standardized files to support recurring deliverables
• Perform data quality checks to ensure completeness and accuracy of EHS system entries
• Support leadership and team reporting requirements by compiling and validating data from EHS systems
• Administer EHS digital forms and tools used for observations, inspections, and insights
• Support updates to forms, pick-lists, and fields as required by EHS programs
• Monitor submissions for completeness and follow up on missing or incorrect information
• Provide administrative support for EHS system users, including basic troubleshooting and guidance
• Maintain controlled EHS documents, including SOPs, checklists, templates, and manuals
• Support document version control, formatting, reviews, and publishing in approved repositories
• Ensure EHS records are filed, retained, and archived in accordance with document control requirements
• Assist with tracking corrective and preventive actions (CAPAs), including logging, status updates, and follow-ups
• Maintain action registers and support reporting on outstanding and completed actions
• Support task tracking and reminders for EHS Digital Systems activities and deliverables
• Provide general administrative support to the EHS Digital Systems team, including meeting notes, action lists, and coordination of recurring activities
• Act as an administrative point of contact for EHS system and reporting inquiries
• Coordinate with EHS team members to support consistent processes and timely submissions

Benefits

• Support for mental, emotional, and physical well-being
• Investment in development through Aecon University, tuition reimbursement, and Leadership Programs
• Work environments focused on mutual respect, teamwork, collaboration, and new ideas
• Meaningful initiatives and training
• Partnerships with Veteran groups
• Aecon Women in Trades and diversity programs
• Employee Resources Groups (ERGs)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree