Administrative Technician - Lugo-McGinness Academy (2026-2027 School Year)

Charlottesville City Schools•Charlottesville, VA

1d•Onsite

About The Position

The Administrative Technician is responsible for providing essential administrative, bookkeeping, and technical support to ensure the smooth operation of the school. This position interacts with staff, students, parents, and external agencies while maintaining confidentiality and adhering to school policies. Working under the supervision of the principal.

Requirements

Graduation from high school or equivalent.
Considerable experience and progressive responsibility in general clerical work, bookkeeping practices, and student management.
Possession of a valid driver’s license.
Understanding of accounting and bookkeeping terminology and practices.
General knowledge of standard office procedures and equipment.
Proficiency in business English, spelling, and arithmetic.
Proficiency in computer equipment and relevant software applications.
Strong oral and written communication skills.
Effective problem-solving and organizational skills.
Ability to develop and follow detailed work procedures.
Ability to establish and maintain effective relationships with diverse groups.
Ability to work independently under deadlines and manage multiple tasks.
Ability to analyze, organize, and prioritize tasks efficiently.
Ability to adapt to changing priorities and frequent interruptions.
Ability to learn and master software systems, including Microsoft Office products, Google Suite, and financial/accounting software.

Responsibilities

Greet, screen, and assist customers and visitors professionally.
Respond to and resolve customer-related issues promptly.
Coordinate onboarding logistics for newly hired employees.
Establish and maintain files, often handling confidential and sensitive information.
Ensure prompt, regular, in-person attendance during standard school hours.
Maintain and respect the confidentiality of student and school personnel information.
Respond to inquiries from staff, parents, students, and external agencies to provide information, facilitate communication, or offer direction.
Perform enrollment and withdrawal activities within the automated PowerSchool student information system to ensure compliance with financial, legal, state, and federal requirements.
Maintain accurate student records, including permanent files, attendance, grades, and discipline records.
Update and organize physical and electronic files for timely access and compliance.
Prepare and enter purchase requisitions, ensuring compliance with school divisions' purchasing policies and procedures.
Order various materials and supplies based on purchase orders approved for the schools.
Receive and verify that materials and supplies match invoices.
Forward the invoice with the purchase order number to Finance for payment.
Work with teachers and staff to attend conferences, following the school division policy and procedures before, during, and after the conference.
Provide support to the Principals in reviewing and understanding financial reports that compare the budget to actual, plus encumbrance for funds available to spend.
Provide information on various allocations of funds to the school, i.e. Prevention & Intervention, PALS, Algebra Readiness, etc., to ensure funds are spent according to the Principal's plans.
Prepare and perform any budget transfers as required to support the spending of the budget.
Track purchase orders and monitor spending.
Serve as the school liaison to the Finance Department.
Perform other duties as assigned by the principal.