Administrative Technician I - City Clerk and Court

City of Golden•Golden, CO

8d•Onsite

About The Position

The City of Golden is seeking an Administrative Technician I for the City Clerk and Court. This role provides general clerical and administrative support to the City Clerk’s office, managing Colorado Open Records Act requests, responding to information requests, and maintaining the City’s electronic and paper permanent records database. The position involves preparing documents for scanning, organizing and filing, and disposing of records according to retention schedules. Responsibilities also include assisting with City Council agendas, packets, minutes, ordinances, and resolutions, as well as preparing for City Council meetings. The role supports City Elections, cross-trains in licensing duties, and provides backup support in Municipal Court. Excellent customer service and follow-up are essential. This position requires occasional evening coverage for City Council activities, typically once per month.

Requirements

High school diploma or general education diploma (GED) and at least 18 years of age.
Must be a US Citizen to process passports.
Minimum two years’ responsible administrative support experience, including clerical, administrative, or file management experience with strong administrative, data entry and organizational skills.
Must have intermediate MS Office experience including Word and Excel.
Flexibility and the ability to work independently required.
Valid driver’s license and safe driving record.
Must complete passport training and meet qualifications and requirements to become a passport acceptance agent.
Must be a US Citizen and pass required background check.
Ability to read and comprehend simple instructions, short correspondence and memos.
Ability to write simple correspondence.
Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization.
Ability to interact with others in a professional manner and environment.
Excellent customer service and interpersonal skills.
Ability to effectively and professionally respond to questions from employees, supervisors, and the general public.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Ability to prioritize as needed due to workflow and legal obligations.
Exceptional organizational skill and attention to detail are required.
Proficiency in alphabetizing is a must.
Ability to multi-task and interact in a dynamic environment.
Must be able to exercise independent judgment in absence of supervision.
Ability to understand the methods and procedures of data entry.
Must be a self-starter and be able to work with minimal supervision while meeting workload requirements.
Regularly required to sit; use hands to finger, handle, or feel; and reach with hands and arms.
Required to talk or hear.
Required to walk.
Must occasionally lift and/or move up to 25 pounds.

Nice To Haves

Associate’s Degree or higher preferred.
Three years’ or more of responsible administrative support experience preferred.
Previous records management preferred.
Municipal government experience preferred.
Current Notary Public preferred.

Responsibilities

Manages and documents Colorado Open Records Act requests.
Provides information in response to internal and external requests for records and information.
Maintains the City’s electronic and paper permanent records database in accordance with the Colorado Municipal Retention Schedule.
Prepares documents for scanning into Laserfiche software program.
Organizes and files documents.
Disposes of records in accordance with City’s records retention requirements.
Assists the City Clerk and Deputy City Clerk with generating and preparing City Council agendas, City Council packets, council meeting minutes, ordinances, resolutions, and proclamations.
Assists in preparation of City Council meetings including setting up Council chambers and coordinating Council dinners with a caterer.
Assists and supports the management of City Elections.
Cross trains with the Deputy City Clerk to assist with liquor and other general licensing duties.
Cross trains in Municipal Court to support court processes, serving as a backup Court Clerk on court days as needed.
Provides excellent customer service with clear, concise, and accurate information; follows up with customers as needed to ensure satisfaction and closure.
Performs other related duties and responsibilities as required.