Administrative & Technical Support Specialist

Bering-Alaka`ina Holdings, LLC•Omaha, NE

12d•Onsite

About The Position

Bering-Alaka`ina Holdings, LLC has a potential need for an Administrative & Technical Support Specialist to provide support for our government customer in Omaha, Nebraska. This role involves a combination of sedentary duties and light to moderate physical effort, providing comprehensive administrative and logistical support for the C-STARS Omaha program. The specialist will coordinate financial, contract, security, and IM/IT issues, manage budgetary operations, and oversee organizational policies to optimize Air Force Medical Service (AFMS) mission support. Responsibilities include facilitating informational tours, updating agreements, and supporting leadership in Air Force operations. The role also entails performing various administrative tasks such as email and phone management, record keeping, note-taking, and preparing staff meetings. Additionally, the specialist will assist with medical and non-medical logistical supply support, inventory management, order research, and vehicle asset care. The work environment may include low-light, high volume, and differing weather conditions, simulating aeromedical evacuation missions, and may require working on hard surfaces and lifting equipment.

Requirements

Must have a minimum of a Bachelor's or Master's degree in related fields of Administration.
Must have at least two (2) years of experience in related fields of Administration.
Must have the ability to establish and maintain effective working relationships to represent the organization in a professional manner and maintain a stable workforce.
Must have excellent interpersonal skills, written and verbal communication skills.
Must be proficiency with Microsoft Office 365 Cloud based suite of productivity apps, to include Word, Excel, PowerPoint, Teams, SharePoint, Zoom, and Adobe Acrobat programs.
Must have knowledge and understanding of applicable Air Force and professional standards.
Must have knowledge of military and civilian guidelines that govern policy and procedure.
Must have successfully completion of USAFSAM's and Departments In-Processing/Orientation programs.
Must be able to lift, carry, or otherwise handle items weighing up to 51 pounds with occasional encounters involving items greater than 51 pounds in accordance with NIOSH guidance.
Must be able to perform physical activities such as: walking, standing, reaching, bending, and moving items.
Must be willing and able to have a signed Non-Disclosure Agreement (NDA) in place with their company based on the potential access to confidential, proprietary, and/or sensitive information.
Must be a U.S. Citizen; Born or Naturalized. (For the purposes of this work, a Green Card or Visa status will not be accepted.)
Must be able to pass a minimum of a Tier 1 background check (T1)/SF85 for a Position of Trust.

Nice To Haves

Experience with military protocols and administrative actions like decorations, evaluations, and reports is preferred.

Responsibilities

Provide administrative support for all cadre members assigned to C-STARS Omaha.
Provide a wide range of support in medical and non-medical logistics, resources, facilities, systems, and human resource management.
Coordinate all financial, contract(s), security, and Information Management/Information Technology (IM/IT) issues.
Balance workload and provide overall direction and vision to staff on a wide range of administrative issues.
Responsible for the budgetary operations necessary to support the C-STARS Omaha training program and the assigned personnel.
Formulate, coordinate, and consolidate budgetary strategies and briefs/obtains leadership approval of all course objectives.
Direct and oversee organizational policies, objectives, and initiatives intended to optimize Air Force Medical Service (AFMS) wide mission support.
Facilitate C-STARS informational tours for visiting dignitaries, public organizations, and internal/external persons interested in the center’s activities. This may involve coordinating parking, reserving meeting rooms, refreshments, and refining itineraries with other departments.
Update and review annually and every five years the Training Affiliation Agreements (TAA) and Memorandum of Agreement (MOA) and Memorandum of Understanding (MOU) with all civilian universities/military organizations, which require significant coordination with each legal division(s) and the United States Air Force.
Provide leadership and tracking aspects of Air Force level operations including readiness and healthcare services in association with Trauma and resuscitative medicine.
Perform the following administrative management service-oriented tasks: review, prioritize, and respond to emails; answer and return phone calls; organize documents; maintain records; take notes at meetings and any other administrative tasks that help the cadre perform their job.
Support cadre with pre, post, and during course tasks for all student activities, including but not limited to, building student packets, badge distribution, placing meal orders, daily course set up/tear down/resupply, submitting end of course critiques to USAFSAM, and all required administrative actions.
Prepare, coordinate, and facilitate staff meetings with Course Director (CD) and manage all relevant databases.
Maintain record management program and relevant databases for cadre and students.
Assist with medical/non-medical logistical supply support for all cadre.
Assist with processing course orders, stock, and re-supply medical/non-medical logistical items. This will include removing all outdated or expired items from the storage shelves.
Assist with the performance of inventory and documentation of supply stock in conjunction with local databases and 55th Medical Logistics at Offutt AFB.
Assist with adjustments to stock levels as directed and manage excess processes and credit returns.
Assist with the performance of research on troubled orders, aged due-ins, and find alternative solutions while keeping customers informed of progress.
Assist with the delivery of supplies, equipment, or furniture to cadre assigned to C-STARS Omaha, to include outlying buildings/training pads attached to the organization.
Assist with the coordination of requests for the turn-in of unserviceable medical equipment, supplies, and furniture to 55th Medical Logistics at Offutt AFB.
Assist with the care of department vehicle assets as needed. This includes the proper maintenance scheduling, fuel requirements, daily/monthly vehicle inspections, and general inside/outside vehicle cleanliness to include washing and vacuum.
Work in low-light, high volume environments and differing weather conditions simulating actual aeromedical evacuation missions.
Work periodically on hard surfaces.
Lift Human Patient Simulation (HPS) equipment from one room to another.