Administrative Support
About The Position
Uses extensive knowledge of the Executive's priorities and business practices to routinely and directly respond to daily issues/requests as authorized. Maintains individual calendars (electronic) and with little Executive input schedules/re-schedules appointments and meetings, using knowledge and judgment of the Executives priorities and business practices/procedures. Frequently, executes special research or continuous research and data analysis tasks and prepares reports/recommendations. Types and composes letters and memos, reports and presentation material using appropriate software. Screens phone calls and where possible, immediately deals with issues/requests on behalf of the Executive (as authorized) and records messages, or forwards calls to the appropriate person/department. Makes travel arrangements, via the Corporate Travel department. May coordinate special arrangements, such as tours for visiting VIPs, award ceremonies, conferences, or moves. Executes special research and data analysis tasks. Runs reports and ensures data accuracy. Participates in creating and/or creates departmental procedures and documentation. Performs other special project work. Has developed advanced specialized expertise within a analytical/scientific area to perform the most complex work Has a good understanding of how related teams coordinate their efforts and resources to achieve objectives May act as a lead for the team, may allocate work and provide subject matter guidance to more junior team members Exchanges ideas and information effectively; uses tact and diplomacy when dealing with others
Requirements
- Extensive knowledge of Executive's priorities and business practices
- Experience with scheduling appointments and meetings
- Experience with research and data analysis
- Proficiency in creating reports and recommendations
- Proficiency in typing and composing documents
- Ability to screen phone calls and address issues
- Experience with making travel arrangements
- Ability to coordinate special arrangements
- Experience with running reports and ensuring data accuracy
- Experience with creating departmental procedures and documentation
- Advanced specialized expertise within a analytical/scientific area
- Good understanding of how related teams coordinate their efforts and resources to achieve objectives
- Ability to act as a lead for the team, may allocate work and provide subject matter guidance to more junior team members
- Ability to exchange ideas and information effectively; uses tact and diplomacy when dealing with others
Responsibilities
- Respond to daily issues/requests
- Maintain calendars and schedule appointments
- Execute research and data analysis tasks
- Prepare reports/recommendations
- Compose letters, memos, reports, and presentations
- Screen phone calls and address issues
- Make travel arrangements
- Coordinate special arrangements
- Run reports and ensure data accuracy
- Create departmental procedures and documentation
- Perform special project work
- Provide subject matter guidance to junior team members
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
