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Ramsey/Washington Recycling & Energy•R&E, MN

1d•Onsite

About The Position

This position provides comprehensive administrative support for Ramsey/Washington Recycling & Energy (R&E). The role involves a wide range of office support services to ensure the smooth operation of the office and to assist R&E staff and leadership. The position requires managing schedules, preparing documents, coordinating travel, handling inquiries, and maintaining office systems. The work impacts R&E's ability to function effectively by ensuring accurate information, efficient procedures, and timely completion of tasks, while also maintaining a positive image for R&E.

Requirements

Knowledge of operation of personal computers in a Microsoft Office environment, photocopier, calculator, and telephone equipment.
Knowledge of business English, spelling, and grammar.
Knowledge of office practices and procedures.
Knowledge of R&E structure, programs, operations and terminology.
Knowledge of laws and regulations pertaining to R&E.
Ability to establish and maintain effective working relationships with coworkers, vendors and the public.
Ability to communicate effectively by phone and in person.
Ability to understand and carry out complex oral and written directions.
Ability to perform mathematical calculations.
Ability to establish and maintain filing systems.
Ability to determine priorities, plan workloads and meet deadlines.
Ability to type 55 words per minute.
Ability to handle confidential information with discretion and in accordance with the Data Practices Act.
Ability to interpret R&E policies and procedures to vendors and the public.
High school diploma or equivalent.
Four years of clerical experience, including two years working in administrative functions.

Nice To Haves

Knowledge of payroll and personnel transaction procedures (depending upon assignment).
An Associate’s degree may substitute for two years of the required experience.
A Bachelor’s degree may substitute for three years of the required experience.

Responsibilities

Manage calendars, schedule appointments, and arrange meetings.
Prepare meeting agendas, gather needed information and materials, and take and distribute minutes.
Process and track expenses, invoices, and reimbursements.
Coordinate travel arrangements, including booking flights, accommodations, and transportation.
Prepare and distribute correspondence, memos, and reports.
Assist with organizing and coordinating events.
Screen incoming calls and mail; independently respond to inquiries, complaints, and concerns by gathering and providing both technical and routine information on R&E programs and services; route calls and mail to appropriate staff; handle confidential information with discretion and maintain compliance with Minnesota Data Practices Act in̄ releasing information.
Greet visitors and vendors.
Compose and type correspondence to request information, clarification or documentation, answer complaints or supply information on both routine and substantive matters requiring technical knowledge and interpretations of a variety of rules and regulations.
Gather information, make calculations and prepare statistics in order to assemble a variety of reports, presentations, charts or manuals: gather information and conduct research on special projects as assigned by supervisor.
Order and maintain materials, supplies and equipment and authorize payment for related bills.
Set priorities for carrying out administrative functions to maintain the smooth operation of the office as well as meet deadlines.
Provide general office support duties such as photocopying; faxing; preparing, maintaining and updating files; entering and assembling data; and developing and maintaining file and information retrieval systems, both manual and automated.
Comply with other duties as assigned.