Administrative Support

Aston Carter•Gulfport, FL

5d•$24 - $26•Onsite

About The Position

We are seeking a highly organized Administrative Coordinator to provide comprehensive administrative, operational, and data management support for a professional services department. In this role, you serve as a key point of contact, assist with scheduling and reporting, maintain databases and records, and support day-to-day office operations. This opportunity is ideal for an experienced administrative professional who enjoys managing multiple priorities, working with confidential information, and contributing to a collaborative team environment.

Requirements

Minimum of 3 years of experience in administrative support, office coordination, office management, or a similar role.
Strong proficiency in Microsoft Excel, including creating and managing spreadsheets and reports.
Proficiency in other Microsoft Office applications such as Word and Outlook.
Excellent organizational skills with the ability to manage multiple tasks and priorities effectively.
Strong multitasking and time management skills in a fast-paced environment.
Ability to work independently and manage projects with minimal supervision.
Strong written and verbal communication skills.
Exceptional attention to detail and follow-through.
Proven ability to handle sensitive and confidential information with discretion.
Strong customer service and interpersonal skills.
Comfort working in an environment with changing priorities.
Ability to occasionally lift up to 30 pounds, with reasonable accommodations available as applicable.
Experience with data entry and clerical tasks in an office setting.

Nice To Haves

Experience providing administrative support in a professional services or fast-paced office environment.
Experience in customer service and client-facing communication.
Ability to build positive working relationships and contribute to a collaborative team culture.
Comfort with updating internal web-based platforms and shared digital resources.
Demonstrated reliability, professionalism, and strong work ethic.
Interest in gaining resume-building experience and making an immediate impact during a critical coverage period.

Responsibilities

Serve as a primary point of contact for visitors, clients, and internal stakeholders, providing professional and courteous support.
Maintain accurate records and enter information into internal systems and databases.
Develop, update, and manage Excel spreadsheets and tracking reports to support departmental operations and reporting needs.
Prepare recurring reports, reimbursement requests, invoices, and budget-related documentation in a timely and accurate manner.
Communicate professionally and accurately with internal and external stakeholders via email, phone, and in person.
Coordinate appointments, meetings, calendars, and travel arrangements for team members and leadership.
Organize group meetings, workshops, trainings, and special events, including logistics and materials preparation.
Respond to inquiries regarding departmental processes and services, providing clear information and guidance.
Update internal web-based platforms and shared resources as directed to ensure information remains current and accessible.
Manage multiple projects and administrative priorities simultaneously while meeting deadlines and maintaining quality.
Maintain and protect sensitive and confidential information in accordance with organizational policies.
Perform general administrative duties including filing, document preparation, data entry, ordering office supplies, answering phones, and responding to emails.
Foster a positive, collaborative work environment and provide support to team members as needed.
Complete additional administrative projects and duties as assigned to support departmental goals.