Administrative Support Specialist (Onsite) - 6 month contract

Columbus Technologies and Services Inc•San Diego, CA

10d•$25 - $30•Onsite

About The Position

The Administrative Services Coordinator supports daily office operations by ensuring a welcoming, organized, and well-stocked workplace. This role is highly service-oriented and plays a key part in employee experience by coordinating meetings, managing visitors and vendors, supporting morale events, and maintaining common areas and supplies.

Requirements

High school diploma or equivalent required.
Proficient computer/MS Office skills.
Strong organizational skills and attention to detail.
Excellent interpersonal and communication skills.
Ability to multitask and manage shifting priorities.
Comfortable interacting with employees, vendors, and visitors at all levels.
Ability to obtain a security clearance.

Nice To Haves

5+ years of experience in office support, administrative, hospitality, or customer service roles preferred.
Experience supporting office operations or facilities.
Familiarity with meeting coordination, food ordering, or event support.
Basic knowledge of office equipment and collaboration tools.

Responsibilities

Set up and break down meetings, including room preparation, minimal A/V setup, and seating arrangements.
Order meals and refreshments for meetings, trainings, and office events.
Coordinate calendars and logistics related to on-site meetings and visitors.
Support the security team, specifically with end of day checks.
Assist with planning and executing employee morale events, celebrations, and engagement activities.
Provide general support to enhance a positive and welcoming office environment.
Greet, check in, and escort visitors and vendors as needed.
Be a support for the facilities team for on-site vendors and service providers when needed.
Identify all visitors in compliance with ITAR regulations.
Ensure compliance with visitor policies and security procedures.
Stock and maintain break rooms, kitchens, meeting rooms, and common areas.
Monitor and replenish office supplies; place and track supply orders.
Maintain organization and cleanliness of shared spaces and lobby.
Assist with additional administrative or operational tasks as assigned.
Proactively identify opportunities to improve office efficiency and employee experience.