Administrative Support Specialist

Pinellas County Government•Clearwater, FL

4d•Hybrid

About The Position

Join the St. Petersburg/Clearwater Airport in Clearwater, FL as an Administrative Support Specialist I and play a key role in keeping airport operations running smoothly. You will provide high-level administrative support that helps keep Clearwater Airpark operating efficiently. You'll partner with the Airport Facilities and Airport Real Estate divisions, managing a variety of administrative, financial, and operational tasks that support the airport's success. A 10-year criminal history records check will be completed to meet TSA requirements. A plea of guilty or adjudication withheld for a felony are considered convictions per TSA and will disqualify an individual from getting an Airport ID badge.

Requirements

Three (3) years of clerical experience preparing, processing, and maintaining administrative records; or,
Associate’s degree in a related field plus one (1) year experience preparing, processing, and maintaining administrative records; or,
An equivalent combination of education, training, and/or experience.
Assignment to work a variety of work schedules including compulsory work periods in special, emergency, and/or disaster situations.
This position requires employees to live within a 60-mile radius of Pinellas County and maintain the ability to report to the assigned worksite as needed. If you relocate outside the required 60-mile radius, you must receive advance approval from the County Administrator. Failure to meet this requirement may affect your continued eligibility for the position.
Knowledge of business English, spelling, and punctuation.
Knowledge of standard office practices, procedures, and equipment.
Knowledge of purchasing and storekeeping methods, procedures, and record administration to order, purchase, receive, store, issue, track, and inventory a broad range of equipment, materials, and services.
Skill in keyboarding accurately at a reasonable rate of speed.
Ability to receive the public with tact, patience, and courtesy.
Ability to apply advanced computer applications and software for word processing, and creation of visual exhibits depicting facilities/properties locations.
Ability to make arithmetical computations with speed and accuracy.
Ability to respond/support during difficult situations such as airport emergencies related to weather, etc.

Nice To Haves

Experience working in a Facilities or Real Estate work environment.
Familiarity with Real Estate and/or commercial contract administration.
Excellent customer-service skills.
Experience dealing with difficult issues related to tenant work requests, tenant lease terms.
Advanced skills in use of: Excel, Outlook, Word, SharePoint
Effective Communications: Clarity, Conciseness, Approachable, and Responsive
Planning and coordinating operational and administrative activities.
Phone Etiquette.
Proofreading.
Continuous development.

Responsibilities

Typing correspondence as necessary to airport personnel and tenants, updating lease documents and other commercial agreements such as ground transportation and concessions; filing, spreadsheet data entry, scanning, travel administration for managers, P-Card processing, OPUS document assistance, taking meeting minutes, familiarity with computer applications for word processing and exhibit creation for real estate properties.
Coordinates, administers, and manages special projects and researches and prepares reports on administrative matters for managers.
Develops and oversees records management controls, develops procedures, automated and manual.
Coordinates clerical and administrative activities of two divisions (Real Estate/Facilities).
Acts in a confidential capacity in related secretarial and office tasks.
Applies computer technology to improve work processes.
Compiles and analyzes data and prepares statistical and other reports for customers and managers.
Provides information on department policies, procedures, and operations and maintain s legal compliance where applicable.
Prepares or directs the preparation of documents, claims, department paperwork, requisitions, purchases, delivery of service, equipment, commodities, materials, and supplies, resolves problems with customers, contractors, agencies, vendors, departments, and/or providers, maintains records of activities to coordinate workflow, maintains schedules, and meets quality requirements.
Maintains, monitors, processes, and tracks workload, statistics, fee schedules, financial, and other information on behalf of management.
Conducts analysis and reviews paperwork, reports, bills, claims, applications, and other records covering government related costs and requests for services, processes claims, refers service providers, customers, and employees to others for assistance, and maintains data bases, record systems, documents, and case files.
Operates personal computer and performs data processing functions including using available software packages, report generation, data entry, retrieval, and other specialized and routine computer operations.
Schedules internal and external meetings and conference calls, prepares agendas, and takes meeting minutes.
Performs other related job duties as assigned.