Administrative Support Specialist

ASRC Federal•Falls Church, VA

16h

About The Position

ASRC Federal is a leading government contractor furthering missions in space, public health and defense. As an Alaska Native owned corporation, our work helps secure an enduring future for our shareholders. Join our team and discover why we are a top veteran employer and Certified Great Place to Work™ ASRC Federal is hiring an Administrative Support Specialist to serve as the primary office administrative support for PFPA offices located at Falls Church, VA. Responsibilities include: assembling administrative packages four times per week to be routed for Headquarters review and approval; tracking correspondence, tasking, and suspense using the inter-tracking system; providing back up for team members on PFPA databases and office processes; preparing work orders requesting IT services, telecom, and computer network services for directors and team members two (2) to three (3) times per week. Assist the fire warden with the primary Office Safety Representative in ensuring all team members are apprised of all safety and occupational health issues affecting the organization, supporting investigations for mishaps occurring in the PFPA's office area, and representing the PFPA office in attending meeting at least two to three days taking notes, and providing input to the safety office program at a minimum once per month. Shall be responsible for printing all material related to a meeting in advance of meetings for the office director and personnel; and preparing folders as needed. The Contractor shall maintain Outlook calendars, scheduling and creating agendas for meetings and hiring interviews, resolving calendar conflicts, and confirming the next day's meeting as required daily. Shall serve as administrative support for the Correspondence and Tasking Management System (CATMS) by maintaining the policy office tasking's as listed in CATMS, coordinating with program administrators to resolve team members' problems, developing awareness products for the team, and supporting team training four (4) times per week.

Requirements

Five (5) or more years of DoD experience
Have the ability to provide administrative support for meetings, correspondence, and gathering background information to support senior officials’ attendance at meetings.
Assist in providing illustration/graphics support requiring visual display/presentations/aids, including videos.
Administrative support activities also include but are not limited to maintain calendar, prepare correspondence and reports, office management.
Must have skills in the following areas: Oral and written skills.
Critical thinking skills.
Proficient in Microsoft applications such as Word, Excel, PowerPoint, Outlook and Teams
Work independently and as a team member.
Learn and apply administrative support concepts to assigned duties.
Ability to schedule meetings and maintain calendars
Make travel arrangements
Assist with other clerical tasks as needed, including data entry
DoD Secret Security Clearance
High School graduate

Responsibilities

Assembling administrative packages four times per week to be routed for Headquarters review and approval
Tracking correspondence, tasking, and suspense using the inter-tracking system
Providing back up for team members on PFPA databases and office processes
Preparing work orders requesting IT services, telecom, and computer network services for directors and team members two (2) to three (3) times per week
Assist the fire warden with the primary Office Safety Representative in ensuring all team members are apprised of all safety and occupational health issues affecting the organization, supporting investigations for mishaps occurring in the PFPA's office area, and representing the PFPA office in attending meeting at least two to three days taking notes, and providing input to the safety office program at a minimum once per month
Responsible for printing all material related to a meeting in advance of meetings for the office director and personnel; and preparing folders as needed
Maintain Outlook calendars, scheduling and creating agendas for meetings and hiring interviews, resolving calendar conflicts, and confirming the next day's meeting as required daily
Serve as administrative support for the Correspondence and Tasking Management System (CATMS) by maintaining the policy office tasking's as listed in CATMS, coordinating with program administrators to resolve team members' problems, developing awareness products for the team, and supporting team training four (4) times per week