Administrative Support Specialist

Colorado State University • Andrews, MD

5d • Onsite

About The Position

Colorado State University Center for Environmental Management of Military Lands (CSU CEMML) is hiring an Administrative Support Specialist to provide direct support to the Air National Guard Readiness Center (ANGRC) within the Logistics, Engineering, and Force Protection Directorate (A4). This position is located on-site at Joint Base Andrews, Maryland, and will provide key administrative support and have responsibility for ANG/A4 administrative functions, reports, and data management. The specialist will play a central role in coordinating internal and external communications, managing tasking systems, and supporting leadership with planning and documentation. They will develop and maintain office procedures, manage classified and unclassified records, and serve as a liaison between the directorate and subordinate divisions. They will manage administrative workflows, coordinate tasking systems, support strategic planning, and ensure the accuracy and timeliness of reports, briefings, and correspondence. The position also supports special initiatives, data management, and compliance tracking, contributing to ANGRC’s mission in logistics and environmental stewardship. In addition to routine administrative functions, the specialist will support special projects and initiatives by conducting research, analyzing policy impacts, and preparing briefings and reference materials. They will also manage executive travel logistics, requisition supplies, and ensure compliance with federal systems such as the Defense Travel System (DTS), Task Management Tool (TMT), and Network Account Management Tool (NAMS). This role demands a high level of independence, discretion, and technical accuracy, with the ability to adapt to evolving priorities and contribute to mission-critical decision-making. Strong organizational skills, attention to detail, and the ability to work independently in a fast-paced federal environment is a must. Proficiency in office automation tools to produce complex documents, reports, and presentations, often involving data analysis and formatting across multiple platforms is required. Full Consideration Date for this position is February 10th, 2026 at 11:59 pm.

Requirements

• Bachelor’s degree in business administration, public administration, environmental sciences, or a related field.
• 2+ years of experience in administrative support or project coordination.
• Proficiency with Microsoft Office Suite, Adobe Acrobat Pro, and office automation tools.
• Pre-employment Criminal Background Check (required for new hires)
• Valid Driver’s License
• Must be able to comply with all applicable regulations to obtain a Common Access Card (CAC). Furthermore, candidates are required at a minimum to complete a NACI/SF85 and successfully pass a federal background check to remain eligible for employment.
• The successful candidate must be legally authorized to work in the U.S. by proposed start date; CEMML will not provide visa sponsorship for this position.

Nice To Haves

• Experience supporting federal or DoD programs.
• Familiarity with ANGRC systems such as TMT, DTS, NAMS, and CIPS.
• Knowledge of compliance frameworks (e.g., NEPA, NHPA, ESA).
• Project Management or Administrative Professional certification.
• Experience with classified document handling and secure communications.

Responsibilities

• Develop and execute plans for integrating day-to-day and long-range projects and actions.
• Draft responses to correspondence, prepare briefings, and support executive-level communications.
• Provide expert guidance on operational policies and strategic planning.
• Manage systems such as Task Management Tool (TMT), Defense Travel System (DTS), and Network Account Management Tool (NAMS).
• Maintain office procedures, records, and classified/unclassified document control.
• Coordinate travel, requisition supplies, and manage logistics for ANGRC leadership.
• Conduct research and analysis to support policy development and strategic initiatives.
• Prepare reports and presentations for internal and external stakeholders.
• Collaborate with other specialists to conduct studies and evaluate program operations.
• Create and edit complex documents using word processing, spreadsheet, database, and graphic software.
• Maintain and update databases and spreadsheets for tracking project status and deliverables.
• Develop procedures for office automation tasks and resolve technical formatting issues.

Benefits

• Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service.
• With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.
• Review our detailed benefits information here.
• Explore the additional perks of working at CSU here.
• For the total value of CSU benefits in addition to wages, use our compensation calculator.
• Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level