ASU Professional Support Staff

Arizona State University•Tempe, AZ

2d•$20 - $40•Onsite

About The Position

Provides routine administrative and programmatic support to leadership. This is an opportunity to join one of the nation’s most innovative universities through ASU’s Talent Sourcing Program, a dynamic hiring model that connects experienced professionals with permanent, temporary to permanent, and temporary roles across the university. Rather than applying to a single opening, you enter a talent community where your skills can open doors to multiple opportunities as organizational needs evolve. The Talent Sourcing Program supports professional level administrative and operational positions across ASU. These roles are designed for experienced professionals who provide critical support to academic and administrative units. By applying once, candidates may be considered for multiple opportunities over time based on experience, skill alignment, departmental needs, and timing. The program offers a unique opportunity to contribute meaningfully, expand your professional network, and grow your career within the ASU community! Departments rely on Talent Sourcing Program candidates to step into new environments quickly, exercise sound judgment, and independently manage responsibilities in fast paced settings. Successful candidates bring a proven track record of performance, adaptability, and professionalism, supported by strong professional references. Depending on the assignment, candidates may qualify for ASU’s comprehensive benefits package, including medical, dental, and vision coverage. Eligible employees may also participate in the Qualified Tuition Reduction Program, which offers reduced tuition for employees, spouses, and dependents. If you are detail oriented, proactive, and passionate about providing exceptional customer service, this may be the opportunity for you!

Requirements

Associate's degree and one (1) year of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Experience providing exceptional customer service virtually and in person in a professional office environment using good problem-solving and organizational skills with attention to detail.
Experience in accurately reconciling accounts and maintaining up-to-date records.
Experience maintaining supply inventories and handling purchasing and receipting.
Knowledge of systems like Workday, PeopleSoft, Concur, and other HRIS systems.
Strong communication skills.
Demonstrated experience in problem-solving, decision-making, and organizational skills, with close attention to detail.

Responsibilities

Scheduling meetings and managing calendars for supervisors.
Preparing and/or coordinating the preparation of recurring and special reports, tabulations or budgets unique to assigned function. Personally investigates complicated problems or errors.
Coordinating travel arrangements in accordance with university policies, including airfare, lodging, and related logistics. Reviewing, processing, and reconciling travel and expense transactions to ensure accuracy and timely resolution of discrepancies.
Communicating new or updated procedures and ensuring that all policy manuals are current.
Classifying and organizing various records, ensuring information is accurate and easy to retrieve.
Drafting professional communications and responding to inquiries or complaints within established guidelines.
Serves as a primary reference source for function to assist departments and employees in resolving discrepancies or procedural problems utilizing knowledge of specialized function; responds to technical administrative questions ensuring necessary follow-up.
Assisting with human resources related administrative functions, which may include supporting recruitment and hiring activities, onboarding coordination, personnel data updates, and responding to routine HR related inquiries in accordance with university policies and procedures.