Administrative Support Specialist, Senior
About The Position
Torch Technologies has an exciting opportunity for a Senior Administrative Support Specialist providing support to the Air Force Life Cycle Management Center/PEO Digital Directorate (AFLCMC/HB) at Hanscom AFB, MA. The Air Force Program Execution Office for PEO Digital (AFPEO/HB) has the collective Air Force Materiel Command (AFMC) mission responsibility to manage and execute the modernization, development, testing, production, fielding, and sustainment of the PEO Digital portfolio, which includes over 130 programs for the United States Air Force (USAF) and foreign allies. AFLCMC/PEO Digital Directorate is headquartered at Hanscom Air Force Base, MA with geographically separated operating units CONUS and OCONUS. As a Senior Administrative Support Specialist your duties will include the following, but are not limited to: Ensures the leadership is kept informed of all issues of interest that relate to the mission of the directorate Monitors progress toward accomplishment of various taskings and initiatives. Provides support by supplying the information and background for the preparation of program events Drafts documents for the approval and signature of leadership Disseminates program policy and specific initiative guidance for members of the organization Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings and in support office staff and external participates Prepare background information and invite required meeting participants ensuring documentation of the meetings are filed IAW organizational policy Documentation may include but is not limited to attendance logs, minutes and/or action items with corresponding action officers Maintains scheduling documents and requirements for video and online conferencing set up and execution, which may include but is not limited to the maintenance logs on the equipment, the corresponding instructions on equipment set up, and meeting execution Prepare correspondence, reports, papers and briefings IAW applicable policies and templates Maintain appointment calendars and conference room schedules Answer telephones, forward messages, and provide responses to routine queries Assist with coordination, consolidation, analysis, distribution and monitoring of action items, suspense’s and responses Provide inputs and recommendations regarding administrative and office management processes and procedures Assist with preparation of and updates to program office file management documents Prepare agendas, reports and briefings for staff meetings Assist Government with management of organization’s workflow Assist with travel planning, travel arrangements and execution IAW with the Defense Travel Administrator’s Manual utilizing the Defense Travel System Answer telephones, forward messages to appropriate Acquisition program team members, as required, and provide Government initiated/approved responses to routine queries.
Requirements
- U.S. Citizenship
- Bachelor's Degree and 10 years of directly related experience with 5 years of experience in a DoD setting OR 15 years of directly related experience.
- Must have maintain a Secret level security clearance.
Responsibilities
- Ensures the leadership is kept informed of all issues of interest that relate to the mission of the directorate
- Monitors progress toward accomplishment of various taskings and initiatives.
- Provides support by supplying the information and background for the preparation of program events
- Drafts documents for the approval and signature of leadership
- Disseminates program policy and specific initiative guidance for members of the organization
- Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings and in support office staff and external participates
- Prepare background information and invite required meeting participants ensuring documentation of the meetings are filed IAW organizational policy
- Documentation may include but is not limited to attendance logs, minutes and/or action items with corresponding action officers
- Maintains scheduling documents and requirements for video and online conferencing set up and execution, which may include but is not limited to the maintenance logs on the equipment, the corresponding instructions on equipment set up, and meeting execution
- Prepare correspondence, reports, papers and briefings IAW applicable policies and templates
- Maintain appointment calendars and conference room schedules
- Answer telephones, forward messages, and provide responses to routine queries
- Assist with coordination, consolidation, analysis, distribution and monitoring of action items, suspense’s and responses
- Provide inputs and recommendations regarding administrative and office management processes and procedures
- Assist with preparation of and updates to program office file management documents
- Prepare agendas, reports and briefings for staff meetings
- Assist Government with management of organization’s workflow
- Assist with travel planning, travel arrangements and execution IAW with the Defense Travel Administrator’s Manual utilizing the Defense Travel System
- Answer telephones, forward messages to appropriate Acquisition program team members, as required, and provide Government initiated/approved responses to routine queries.
Benefits
- ESOP participation
- 401(k) match and safe-harbor contribution
- medical, dental, vision, life insurance, short-term disability, long-term disability
- flexible spending accounts, Health Saving Accounts and Health Reimbursement Accounts
- EAP
- education assistance
- paid time off, and holidays.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Number of Employees
251-500 employees
