Senior Administrative Support Specialist
About The Position
Odyssey Systems has an exciting opportunity for a Senior Administrative Support Specialist to support the Aerospace Dominance Enabler Division (AFLCMC/HBDZ)at Hill AFB in Ogden Utah. HBDZ functions as the Air Force’s technical, acquisition and sustainment experts providing unique and comprehensive support to the warfighter. The ADE Division is responsible for a vast array of USAF systems to include Electronic Warfare, Range Systems, Range Instrumentation, Air Combat Training and Aircrew Readiness, Command and Control Systems, Advanced Radar Threat Systems, Combat Survivor Evader Locater, P5 Combat Training Systems, Black Switch and Legacy Voice Systems. Furthermore, the ADE Division provides support to depot level sustainment and maintenance efforts, FMS, U.S. Army, Navy, Pacific Air Forces, Air Combat Command (ACC), Air Force Materiel Command (AFMC), and Air Education and Training Command (AETC) on a continuous basis.
Requirements
- Citizenship: Must be a US citizen
- Clearance: Must have and be able to maintain an active Secret security clearance
- Education:Bachelor’s Degree in a related field and 12 years of experience in the respective technical/professional discipline being performed, five of which must be in the DoD. OR
Nice To Haves
- Education: Master’s or Doctorate Degree in a related field and ten years of experience in the respective technical / professional discipline being performed, five years of which must be in the DoD.
Responsibilities
- Ensures the leadership is kept informed of all issues of interest that relate to the mission of the directorate
- Monitors progress toward accomplishment of various taskings and initiatives.
- Provides support by supplying the information and background for the preparation of program events
- Drafts documents for the approval and signature of leadership
- Disseminates program policy and specific initiative guidance for members of the organization
- Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings and in support office staff and external participates
- Prepare background information and invite required meeting participants ensuring documentation of the meetings are filed IAW organizational policy
- Documentation may include but is not limited to attendance logs, minutes and/or action items with corresponding action officers
- Maintains scheduling documents and requirements for video and online conferencing set up and execution, which may include but is not limited to the maintenance logs on the equipment, the corresponding instructions on equipment set up, and meeting execution
- Prepare correspondence, reports, papers and briefings IAW applicable policies and templates
- Maintain appointment calendars and conference room schedules
- Answer telephones, forward messages, and provide responses to routine queries
- Assist with coordination, consolidation, analysis, distribution and monitoring of action items, suspense’s and responses
- Provide inputs and recommendations regarding administrative and office management processes and procedures
- Assist with preparation of and updates to program office file management documents
- Prepare agendas, reports and briefings for staff meetings
- Assist Government with management of organization’s workflow
- Assist with travel planning, travel arrangements and execution IAW with the Defense Travel Administrator’s Manual utilizing the Defense Travel System
- Answer telephones, forward messages to appropriate Acquisition program team members, as required, and provide Government initiated/approved responses to routine queries
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
