Administrative Support Specialist II

Cahaba Federal Solutions • Arlington, VA

12d

About The Position

The Administrative Support Specialist II provides advanced administrative and operational support to WHS leadership and staff. This role involves coordinating schedules, managing communications, preparing reports, and supporting project activities. The assistant is expected to handle confidential information, exercise sound judgment, and contribute to the efficiency and professionalism of the office. This position operates with limited supervision, requiring initiative, judgment, and the ability to manage multiple priorities in support of senior-level DoD officials.

Requirements

• Bachelors Degree in Business Administration/ a related discipline.
• Minimum 6 years of administrative experience.
• Advanced proficiency in Microsoft 365 applications, including Outlook, Excel (pivot tables, formulas), PowerPoint, and Word.
• Experience using CATMS or similar task/correspondence tracking systems.
• Strong written and verbal communication skills.
• Demonstrated ability to prioritize and manage multiple deadlines independently.
• U.S. citizenship and an active, SECRET Security Clearance is required.

Responsibilities

• Coordinate day-to-day office operations, including scheduling, correspondence management, and workflow tracking.
• Manage and monitor taskers, drills, and exercises through systems such as CATMS to ensure deadlines are met.
• Prepare and format executive-level correspondence, reports, and presentations for review by leadership.
• Coordinate and support meetings, prepare read-ahead materials, take notes, and track follow-up actions.
• Liaise with internal and external offices to ensure effective communication and timely completion of deliverables.
• Maintain records, reports, and documentation in accordance with WHS standards.
• Assist in process improvement initiatives to enhance administrative efficiency.
• Serve as a point of contact for visitors and callers, maintaining a professional demeanor in all interactions.
• Provide guidance and support to junior administrative staff as needed.

Benefits

• Blue Cross Blue Shield medical coverage
• Guardian vision and dental insurance
• company-funded life, short-term and long-term disability
• tuition reimbursement
• wellness benefits
• generous paid time off
• robust retirement plan solutions

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level