Administrative Support Specialist I or II BS9629
About The Position
The Department of Biochemistry and Molecular Biology is seeking to hire an Administrative Support Specialist. This role involves a variety of administrative tasks to support the department's operations, faculty, and students. The department offers exceptional undergraduate and graduate programs and conducts research in various life science areas. The department's mission is to advance understanding of the molecular basis of life through research, maintaining essential facilities and equipment, and providing training in molecular analysis. The department sees itself at the center of life science research, contributing to societal advancement.
Requirements
- High School/GED (degree must be conferred on or before agreed upon start date)
- 1 year of customer service and/or office experience
- Familiarity with Microsoft Office
Nice To Haves
- Bachelor's degree
- Driver's License
- Microsoft Office
- Adobe Suite
- OSU systems including Banner, Slate, OKCorral, and Canvas
Responsibilities
- Submit department travel requests/vouchers.
- Assist faculty in submitting course supplemental material (textbook submission).
- Schedule seminar series.
- Manage itineraries and travel for guests, including hotel and flight accommodations.
- Aid faculty in undergraduate recruitment efforts.
- Act as team leader for undergraduate BMB Ambassadors.
- Coordinate all safety and compliance training for the department.
- Promote the department through print and digital media.
- Coordinate special projects for the department, including awards celebration, annual picnic, department get-togethers, fundraisers, and at least two undergraduate events each year.
- Serve as Department Captain for United Way annual campaign.
- Maintain department inventory reconciliation and record keeping.
- Facilitate the removal of surplus items and chemicals.
- Submit Foundation vouchers to finance team.
- Coordinate with advisors and committees on scholarships and awards in collaboration with Noble Research Center finance team.
- Act as the departmental receptionist, greeting guests, making announcements, and routing visitors.
- Receive, send, and route telephone calls.
- Act as a source of general information by answering questions that may involve the interpretation of policies and procedures.
- Maintain reservations of rooms and spaces within the department.
- Submit repair and maintenance work orders to Facilities Management.
- Sort incoming mail and distribute it in faculty and staff mailboxes.
- Prepare and send packages by express mail.
- Assist with errands across campus in the absence of a student worker.
- Issue and maintain records on all departmental keys.
- Supervise office student employees.
- Provide administrative support for department as needed, including serving as backup for other administrative staff and other duties as assigned.
Benefits
- Great benefits and eligibility information available at https://hr.okstate.edu/prospective-ee.html
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
