Administrative Support - Journeyman

Applied Research Solutions•Bedford, MA

19h

About The Position

The selected candidate will provide Administrative Support, including analysis, procedural competency, and process improvement strategies with increasing levels of responsibility. Must have experience with ATAAPS, DTS, and other USAF business systems. This role involves staff support for senior managers and organizational staff, researching and compiling information for projects/topics, and preparing clear, concise, and coordinated written communications.

Requirements

Must be a US citizen
Must have and be able to maintain a Secret Clearance
3+ years of experience working with a DoD setting
Experience with ATAAPS, DTS, and other USAF business systems

Nice To Haves

Ability to research and compile information for projects and staff taskings
Ability to monitor progress toward tasking completion and organizational initiatives
Ability to prepare written communications and documentation to organizational standards
Ability to coordinate physical and virtual meetings, including scheduling, setup, and documentation
Ability to maintain logs, schedules, and instructions related to conferencing equipment and meeting execution

Responsibilities

Provide administrative and staff support for senior managers and organizational staff.
Research and compile information for projects and Directorate initiatives.
Prepare clear, concise, complete, and properly coordinated written communications and documentation.
Ensure leadership is informed on issues affecting mission objectives.
Monitor progress on taskings, initiatives, and assigned workload.
Provide background information and support for preparation of program events.
Draft documents for review, approval, and signature by leadership.
Disseminate program policy and initiative guidance across the organization.
Coordinate, schedule, document, and support physical and virtual meetings and conferences.
Prepare background materials and ensure appropriate participants are invited.
Maintain meeting documentation according to organizational policy (e.g., attendance, minutes, action items).
Maintain scheduling and setup requirements for video teleconferences and online conferencing systems.
Maintain logs and instructions for conferencing equipment and meeting execution processes.
Provide travel planning and execution support as required.
Will perform other duties as assigned.