Administrative Support IV- Financial/Business Services- CORRECTIONS

Sedgwick County • Wichita, KS

4d • $20

About The Position

Performs advanced financial administrative work for the Department of Corrections (DOC).

Administrative tasks

Department shopper responsible for utilizing county approved purchasing systems to order goods and services in a timely manner for all DOC facilities and programs
Review and verify invoice accuracy; complete goods receipt transactions; and submit invoices for payment while ensuring all required approvals are obtained in compliance with established policies. Ensure appropriate funding source and expenditure code is utilized prior to order placement
Track and coordinate with Sedgwick County Finance to rectify payment discrepancies
Reconcile department assigned purchasing cards, ensuring accuracy of all transactions and completion of required logs and receipt documentation prior to submitting to Sedgwick County Finance
Research orders to find more cost-effective items
Serves as the primary point of contact for obtaining quotes and vendor options
Reconcile and enter weekly deposits from all DOC programs and facilities.
Reconcile staff mileage and obtain necessary approvals.
Coordinates registrations, scheduling, procurement and travel reservations for DOC staff.

Data and records maintenance

Create/maintain spreadsheets for tracking all purchases and invoices
Develop and maintain documentation, processes and procedures for all duties.

Customer service

Provide professional and responsive customer service to internal and external stakeholders through effective verbal and written communication.
Answers and routes incoming phone calls
Receives, sorts, stamps, and distributes departmental mail/goods.
Provides constructive feedback and recommendations for improvements.

Requirements

• High school diploma or equivalent. Certified transcript(s) required to verify education credits.
• One year of experience in responsible financial administrative support work.
• Must be 21 years of age.
• Per Sedgwick County, this is a driving level position that requires a valid driver’s license without restrictions and current proof of automobile insurance.
• Personal vehicle for use when county vehicle is not available (mileage reimbursement is provided by County).
• Pass legal background check, Child and Adult Abuse & Neglect Central Registry checks, KCJIS Security Policy (fingerprint) check, and pre-employment screens.
• Must also meet the required conditions contained in KSA 65-516 and KAR 28-4-356.

Nice To Haves

• Two years of administrative experience in financial accounting.

Responsibilities

• Department shopper responsible for utilizing county approved purchasing systems to order goods and services in a timely manner for all DOC facilities and programs
• Review and verify invoice accuracy; complete goods receipt transactions; and submit invoices for payment while ensuring all required approvals are obtained in compliance with established policies.
• Ensure appropriate funding source and expenditure code is utilized prior to order placement
• Track and coordinate with Sedgwick County Finance to rectify payment discrepancies
• Reconcile department assigned purchasing cards, ensuring accuracy of all transactions and completion of required logs and receipt documentation prior to submitting to Sedgwick County Finance
• Research orders to find more cost-effective items
• Serves as the primary point of contact for obtaining quotes and vendor options
• Reconcile and enter weekly deposits from all DOC programs and facilities.
• Reconcile staff mileage and obtain necessary approvals.
• Coordinates registrations, scheduling, procurement and travel reservations for DOC staff.
• Create/maintain spreadsheets for tracking all purchases and invoices
• Develop and maintain documentation, processes and procedures for all duties.
• Provide professional and responsive customer service to internal and external stakeholders through effective verbal and written communication.
• Answers and routes incoming phone calls
• Receives, sorts, stamps, and distributes departmental mail/goods.
• Provides constructive feedback and recommendations for improvements.

Benefits

• Sedgwick County offers a comprehensive benefits package for full-time employees that includes health coverages, paid leave, regular compensation reviews, retirement plans, and professional development opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED