Administrative Support - Human Resources(Temp. Assignment)

Provident Bank•Woodbridge Township, NJ

5d•$24 - $31•Onsite

About The Position

The HR Administrative support provides administrative and operational support to the Talent Acquisition team. This temporary position is responsible for coordinating sourcing and recruiting tasks, maintaining candidate records, processing recruitment documentation, and supporting onboarding activities. The ideal candidate is highly organized, detail-oriented, and able to manage multiple tasks in a fast-paced environment. This role is execution focused.

Requirements

2-5 years of administrative support experience required.
High School Diploma or equivalent required.
Strong administrative and organizational skills.
Excellent attention to detail and accuracy.
Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
Strong verbal and written communication skills.
Ability to handle confidential information professionally.

Nice To Haves

Associate's degree preferred.
Human Resources, Talent Acquisition, Recruiting Coordination, or related experience preferred.
Experience using applicant tracking systems or HR systems preferred.
Experience working in a professional office environment.

Responsibilities

Assist with onboarding activities and new hire documentation.
Send onboarding communications and collect required employment documents.
Maintain accurate candidate and employee records.
Support day-to-day administrative tasks for the Talent Acquisition team.
Initiate and track pre-employment background screenings.
Follow up with candidates regarding outstanding requirements.
Maintain accurate records of screening status and completion.
Enter and update information in HR systems and databases.
Organize, scan, upload, and maintain electronic personnel files.
Ensure employment documentation is complete and accurately filed.
Assist with new hire, transfer, and termination documentation.
Support document retention and file management processes.
Maintain confidentiality of employee and candidate information.
Track I-9 completion and required employment documentation.
Assist with administrative activities related to onboarding compliance requirements.
Monitor outstanding items and follow up as directed.
Create job requisitions within SuccessFactors, ensuring all position details, approvals, and posting information are entered accurately and timely.
Support candidate outreach and recruiting-related administrative activities.
Assist with candidate sourcing using LinkedIn Recruiter and other recruiting tools.
Review resumes and identify candidates meeting basic job requirements.
Maintain candidate pipelines and sourcing records.