Administrative Support Coordinator - Political Science

Cal Poly•San Luis, CA

1d•Onsite

About The Position

Reporting to the Department Chair, this position plays a crucial and indispensible role in the department. Their professional presence represents the administrative side of the department to faculty, students, college and university administration. This position, with the Department Chair, operates as the nexus of all moving parts in the department. This position contributes to and sustains the open, welcoming and collegial environment highly valued in the department. In terms of daily and routine work, the incumbent coordinates the daily administrative operation of the Political Science Department and its programs, including coordinating the department office operations and providing lead work direction for office staff under the general direction of department chair. Given the three-year department chair rotation, this position provides continuity of operation and practice with respect to the department, college and university policies. The size and variety of programs and activities in POLS create significant complexity and require extensive knowledge of and experience in administration, budgeting, public and student relations, autonomy and decision making.

Requirements

High school diploma or its equivalent.
Five years of general office support or technical experience.
Working knowledge of budget policies and procedures.
Ability to perform business math, such as calculate ratios and percentages, track and analyze financial and/or budgetary data, and make accurate projections requiring some inference.
Ability to organize and coordinate special events for large groups.
Ability to provide lead work direction to support staff and student assistants.
Ability to interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist.
Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area.
Must be authorized to work for any employer in the U.S.

Nice To Haves

Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience.

Responsibilities

Coordinates the daily administrative operation of the Political Science Department and its programs.
Coordinates department office operations.
Provides lead work direction for office staff under the general direction of the department chair.
Provides continuity of operation and practice with respect to department, college, and university policies.
Manages administration, budgeting, public and student relations, autonomy, and decision making for the department.