Administrative Support - Pass Christian, MS

Turner Industries•Pass Christian, MS

4d•Onsite

About The Position

Turner Industries Group has an opening for an Administrative Support Assistant to join our team in the Pass Christian, MS area. This position provides administrative and secretarial support for the department. This is a non-exempt role that reports to a Department Supervisor / Manager and performs a variety of routine duties within established policies.

Requirements

High school or equivalent
Minimum two (2) years of experience or equivalent combinations of experience and training
Must have experience in Microsoft Word and Excel
Must possess the following competencies: Technical Capacity, Personal Effectiveness/Credibility, Attention to Detail, Collaboration Skills, Communication Proficiency, Flexibility, Time Management, and Ability to Prioritize Assignments
Post offer drug / alcohol screen, physical evaluation, and signed acceptance of the company Drug, Alcohol and Contraband Policy

Responsibilities

Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department.
Performs desktop publishing.
Creates and develops visual presentations.
Establishes, develops, maintains and updates the filing system for the department.
Retrieves information from files when needed.
Establishes, develops, maintains and updates library of trade journals and magazines.
Organizes and prioritizes large volumes of information and calls.
Sorts and distributes mail.
Drafts written responses or replies by phone or email when necessary.
Responds to regularly occurring requests for information.
Answers phones, takes messages or fields/answers all routine and non-routine questions.
Acts as a liaison with other departments and outside agencies, including high-level staff such as CEOs, presidents, senior vice presidents and chiefs.
Handles confidential and non-routine information and explains policies when necessary.
Works independently and within a team on special nonrecurring and ongoing projects.
Acts as project coordinator for special projects, which may include: planning and coordinating multiple presentations, disseminating information, coordinating direct mailings and creating brochures.
Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc.
Proofreads copy for spelling, grammar and layout, making appropriate changes.
Responsible for accuracy and clarity of final copy.
Perform additional assignments per supervisor's direction.
Comply with company and client job site safety requirements.
Must not pose a direct threat to the health or safety of others in the workplace.