Administrative Support Assistant

Mercer University•Macon, GA

1d•Onsite

About The Position

The College of Liberal Arts and Sciences is searching for an Administrative Support Assistant to support multiple academic units, including Art & Design and the Mathematics & Statistics on the Macon, Georgia campus. The Administrative Support Assistant provides administrative support to the Department of Art and Design and the Mathematics and Statistics department. Responsibilities include, but are not limited to, ordering and budget monitoring for departments, credit card reconciliation, travel reconciliation, answering the telephone, and making travel arrangements as needed. This position ensures the smooth operation of offices, including meeting schedules, ordering office supplies, and liaising with Campus Reservations, Physical Plant, National, IT, Accounting, and other administrative departments as needed. This position's time will be divided between the Department of Art and Design in Hardman Hall and the Mathematics and Statistics Department in Ware Hall as arranged by the directors of each program. This is an 11-month position working 37.5 hours per week from August 1 to June 30 each year and is off during the month of July.

Requirements

High School Diploma/GED
One year of administrative support experience
Proficiency in Microsoft Office Suite (Word, Excel, and Outlook)
Ability to effectively utilize email and internet tools
Ability to learn and use enterprise systems and platforms, including Workday and Anthology
Knowledge of standard office practices, procedures, and equipment
Ability to communicate professionally and effectively with faculty, students, staff, and community members
Strong organizational, time management, and problem-solving skills
Ability to work independently, prioritize workload, and manage multiple responsibilities
Demonstrated interpersonal skills with the ability to collaborate effectively across a variety of personalities, programs, and functional areas
Basic understanding of contemporary technology
Ability to support specialized departmental functions

Responsibilities

Provides administrative support to the Department of Art and Design and the Mathematics and Statistics department.
Ordering and budget monitoring for departments.
Credit card reconciliation.
Travel reconciliation.
Answering the telephone.
Making travel arrangements as needed.
Ensures the smooth operation of offices, including meeting schedules.
Ordering office supplies.
Liaising with Campus Reservations, Physical Plant, National, IT, Accounting, and other administrative departments as needed.
Dividing time between the Department of Art and Design and the Mathematics and Statistics Department as arranged by the directors of each program.