Part-Time / Oncall Administrative Support Assistant - Alternative Sports

City and County of Denver•Denver, CO

9d•Onsite

About The Position

The City and County of Denver’s Department of Parks and Recreation (DPR) is committed to connecting communities to Colorado’s amazing outdoor spaces by providing unique, fun, and engaging programs to individuals of all ages and abilities. These exciting and uniquely Colorado programs include climbing, BMX, mountain biking, skateboarding, the Ruby Hill rail yard, bike park permitting, mobile rock wall, grant reporting, and so much more. These programs often take place at some of Colorado’s most sought-after outdoor spaces including various Denver urban and mountain parks, skateparks, and bike parks. DPR’s Alternative Sports Team is seeking a part-time Administrative Support Assistant (ASA IV) to join the team. The Administrative Support Assistant, working collaboratively with Program Coordinators and the Senior Supervisor, will be responsible for managing the administrative functions of the Alternative Sports program area. This position will primarily be housed out of the Harvey Park Recreation Center (2120 S. Tennyson Way, Denver). The typical work schedule for this position will be Monday – Friday with the occasional weekend or holiday, dependent on program needs and special events. Programs and activities that fall within the purview of Alternative Sports include biking (inclusive of BMX, E-bike rides, Learn-to-Bike, mountain biking), climbing on artificial rock walls (Carla Madison Recreation Center and the department’s portable rock wall), roller-skating, skateboarding, disc golf, oversight of Ruby Hill Railyard, and a variety of other program offerings happening within Denver’s Urban Parks System for participants of all ages.

Requirements

Graduation from high school or the possession of a GED, HiSET or TASC Certificate.
Three (3) years of full performance office support/clerical work (type and level of an Administrative Support Assistant III).
Requires a valid Driver’s License at the time of application. Licenses and certifications must be kept current as a condition of employment.
Experience and proficiency with ActiveNet and Microsoft Office Suite
Experience with assisting in the operations of recreation programming
Experience with grant reporting and administration
Experience addressing diverse audiences through both written and oral communication

Nice To Haves

Bilingual language skills

Responsibilities

Perform grant reporting related duties including collecting data and submitting claims to support grant-related funding requirements
Utilize ActiveNet membership tracking systems to input data, create, edit, and compile reports
Work with Program Coordinators to report/track program attendance, membership participation, and other necessary information for tracking and billing purposes
Support purchasing, billing, and asset inventory
Administer and review program participant evaluation instruments for assigned programs; analyze and use findings to increase program and instructional effectiveness
Aid Program Coordinators with communicating staff, volunteer, candidate selection, and customer schedules, distributing available resources, and assisting with record-keeping
Partner with Marketing and Communications Department to publicize Alternative Sports programs by creating and producing materials and developing web-based content
Engage in community outreach activities to secure community acceptance and increase participation in programming by distributing printed materials, collaborating with recreation centers, Denver Public Schools, and community partners
Support functions for Alternative Sports activities, programs, permits, and events including open enrollments in our ActiveNet Membership tracking system and group enrollments
Provide exceptional customer service through all lines of communication including providing program information and assisting with registration
Support key objectives defined in the Outdoor Adventure and Alternative Sports Strategic Plan
Assist with instructing Alternative Sports programming, as needed
Perform other duties, as assigned