Part Time - Academic Affairs - Administrative Support Assistant

Penn State University•Mont Alto, PA

6d•Hybrid

About The Position

Penn State Mont Alto is seeking a part-time administrative support assistant for the Office of Academic Affairs. In this role, you will handle inquiries from students, faculty, staff, University Park personnel, and others, communicate information, directions, policies, decisions, and requests, to students, faculty, and others, and ensure timely follow-up. In addition, you will act as the liaison with various academic and administrative offices, deans, department and division heads and University College associate deans and staff. Responsibilities include maintaining calendars, composing correspondence, coordinating special events, conferences, and completing other administrative functions as required. Some of the duties are to be completed in collaboration with another part-time assistant in the office.

Requirements

Proficiency with Microsoft Office Suite is required

Nice To Haves

familiarity with SAP Concur and Workday are preferred

Responsibilities

Serve as contact person for Academic Affairs.
Assist in handling inquiries from students, faculty and staff.
Maintain DAA’s (Director of Academic Affairs) calendar and prepare correspondence.
Assist with expense reports and purchasing which includes processing requests, placing orders and tracking orders.
Oversee online SEEQ (Student Educational Experience Questionnaire) process for campus. Serve as SEEQ representative for the campus.
Collect FARs (Faculty Activity Reports) and prepare materials for faculty evaluations.
Coordinate and maintain ongoing peer evaluation records and student evaluations of faculty processes.
Assist with compensation calculations and Workday processing for faculty before sending to Finance for review.
Assist in the planning and coordination of campus events, meetings and gatherings which include scheduling, reservations, catering, etc.
Assist with preparation of special projects, reports, surveys, and directories.
Assist with the Promotion process by working with faculty and DAA to assemble confidential and complex dossiers for review.
Other duties as assigned.