Administrative Support Assistant

California State University, Northridge•Los Angeles, CA

2d•$3,565 - $5,092•Hybrid

About The Position

CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun

Requirements

Equivalent to three (3) years of full-time, general office clerical work that has provided the applicant with the knowledge and abilities listed.
Equivalent to full-time college or university education/vocational school training in business or job-related field may be substituted for up to two (2) years of the required experience on a year-for-year basis.
Knowledge of administrative and academic office practices, including records and electronic filing, student and faculty form processing, report preparation, meeting documentation, graduate application support, departmental communications, calendars, listservs, webpage updates, and university standards.
Ability to organize and complete detailed assignments accurately and efficiently, including coordinating daily office activities, maintaining program information, preparing certificates and meeting minutes, communicating with students and faculty, supporting applicant notifications, and assisting with recruitment and outreach events.
Knowledge of advancement and donor-support practices, including scholarship tracking, gift and donation documentation, donor records, development and foundation forms, expense processing, travel reimbursements, and the preparation of background materials for development-related meetings.
Ability to coordinate complex administrative activities with accuracy, discretion, and timely follow-through, including scheduling, event and travel logistics, correspondence with internal and external constituents, routing documents for approval, maintaining webpages and databases, and updating records in Raiser’s Edge.
Applicants must be authorized to work for any employer in the United States.

Responsibilities

Provides general administrative support for the Department of Health Sciences, including answering inquiries, handling records, maintaining electronic filing systems, assisting with the preparation of reports, operating office equipment and records, distributing meeting minutes, and creating and distributing certificates of completion.
Provides administrative support to the Director of Development (DoD), including scheduling appointments with internal university personnel and external community members, preparing meeting materials, and ensuring readiness for meetings, events, and tasks.
Updates and maintains the College scholarship spreadsheet; assists the Director of Development with donor information; and serves as the departmental point of contact regarding scholarship award status updates.
Uses the University Advancement database (Raiser’s Edge) to create and update records, submit Top Desk Requests, add actions, and upload donor-related information.
Assists with coordinating daily office operations to support the efficient functioning of the department.
Assists with logistical support for donor functions and events, including hospitality arrangements, setup, and breakdown.
Performs other duties as assigned.