Part Time - Bryce Jordan Center Administrative Support

Penn State University•University Park, IL

21d

About The Position

The Bryce Jordan Center of The Pennsylvania State University is seeking candidates for Part Time Administrative Support Assistants to serve as the first point of contact, in person and via phone, maintain confidential information and coordinate travel arrangements. The successful candidate will be responsible for greeting customers, providing information, and referring as appropriate. They will also screen and process routine telephone communications, mail, and requests. Key duties include scheduling and maintaining calendars, coordinating travel arrangements, making reservations, and processing reimbursements. The role involves maintaining files and databases, assembling and formatting data for simple reports, and preparing documents, meeting materials, and correspondence. Additionally, the position requires updating and making routine changes to web pages, maintaining confidential and sensitive information, and recording and distributing meeting minutes. The Administrative Support Assistant will also compose and edit written communication, maintain inventory, order office supplies, arrange for equipment maintenance, and process work orders for facilities. A significant responsibility includes coordinating onboarding sessions for new hires, processing paperwork, and creating BJC badges. The role also involves maintaining employee records and files, creating employee reports, and assisting with wage terminations, rate increases, and job additions.

Requirements

High School diploma or higher plus 1 year of related experience or an equivalent combination of education and experience.

Responsibilities

Greet customers, provide information and refer as appropriate.
Screen and process routine telephone communications, mail and requests.
Schedule and maintain calendar of appointments, meetings, travel itineraries, etc.
Coordinate travel arrangements, make reservations, and process reimbursements.
Maintain files and databases; assemble and format data to create simple reports.
Prepare documents, meeting materials, correspondence.
Update and make routine changes to web pages.
Maintain confidential and sensitive information and materials.
Record and distribute meeting minutes.
Compose and edit written communication.
Maintain inventory and order/purchase office supplies; arrange for equipment -maintenance; process work orders for facilities repairs/needs.
Coordinate onboarding sessions for all part-time new hires - process all paperwork in accordance with U.S. Policies and PSU procedures and create BJC badges.
Maintain records and files on all employees. Create employee reports for department supervisors. Assist with wage terminations, rate increases, and job additions.