Administrative Support Assistant

Calcasieu Parish Police Jury • American Job Center, LA

7d • Onsite

About The Position

This is the first of five levels in the Administrative Support series. Incumbents provide routine, standard clerical support to a department or function. Responsibilities may include answering the telephone and directing calls; providing routine customer service; maintaining an established filing system; running standard reports; entering data; accepting routine or standard payments; sorting and delivering documents; and operating standard office equipment.

Requirements

• High School Diploma or equivalent (G.E.D.); or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.
• Valid Driver’s License as per State law or requirement
• Modern office procedures and equipment
• Customer service principles
• Filing
• English language, grammar, and punctuation
• Basic filing systems
• Computers and related software applications
• Operating standard office equipment
• Maintaining records and files
• Data entry
• Using proper English, grammar, punctuation, and spelling
• Providing customer service
• Using computers and related software applications
• Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction
• Ability to count currency

Responsibilities

• Responds to requests for information from the general public, staff, and/or other interested parties; answers routine questions; directs callers/visitors to appropriate locations or staff.
• Files documents alphabetically, numerically, or by other prescribed methods in established filing systems.
• Prepares, reviews, and/or processes a variety of routine correspondence, logs, information, paperwork, invoices, forms, and/or other related information in assigned area of responsibility; keys information into applicable spreadsheets and/or databases.
• Processes, receives, sorts, and distributes a variety of correspondence, deliveries, and mail; makes photocopies; and faxes documents.
• Monitors and restocks office supplies and materials.
• Runs standard reports in assigned area of responsibility.
• Accepts standard payments and issues receipts.
• Performs other duties of a similar nature or level.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED