Administrative Support Assistant

San Diego State University • San Diego, CA

32d • $3,565 - $5,092 • Hybrid

About The Position

The Department of Economics at San Diego State University is seeking a highly organized and motivated Administrative Support Assistant to join our team. The position supports day-to-day departmental operations, graduate program administration, event coordination, budget and purchasing activities, and serves as a critical point of contact for students, faculty, and external stakeholders.

Requirements

• Fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation.
• Ability to understand standard office procedures.
• Ability to operate standard office equipment.
• Ability to learn office technology systems.
• Ability to perform basic mathematical calculations.
• Typing and keyboard skills.
• Completion of a high school program or its equivalent.
• Some experience in an office environment.
• Demonstrated experience in procurement, budgeting, and financial reporting.
• Experience working with university procurement policies and procedures, particularly within a higher education environment.
• Experience coordinating with university departments, research foundations, external agencies, or similar.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Gmail and Calendar).
• Experience with basic graphics programs.
• Must currently be authorized to work in the United States on a full-time basis.

Responsibilities

• Provide primary day-to-day administrative and front-office support, including customer service, phone and visitor assistance, departmental communications, student assistant coordination, records and calendar maintenance, room scheduling, syllabi and meeting documentation, supply and equipment coordination, mail/shipping, facilities support, and assistance with student evaluations, data collection, reporting, and other departmental projects.
• Support graduate program administration with inquiry responses, maintaining program information, processing student forms and documentation, coordinating communication among students, faculty, advisors, and the Graduate Office, and assisting with graduate employment, recruitment, admissions, onboarding, orientation, comprehensive exams, promotional materials, website updates, and student success activities.
• Provide administrative and logistical support for department seminars, monthly Brown Bag events, boot camp activities, and related events, including scheduling, hotel reservations, conference room setup, IT/audiovisual coordination, visitor coordination, and event setup and cleanup.
• Process travel requests and reimbursements, track expenditures and funding allocations, support compliance across state, foundation, and other funding sources, and assist with Research Foundation grants, disbursements, stipends, purchase requisitions, labor distributions, documentation, payments, and personnel-related financial coordination.

Benefits

• 15 paid holidays, vacation, and sick leave.
• CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
• Medical, dental, and vision options at low or no cost.
• CSU tuition fee waiver for employees and eligible dependents.
• FlexCash, life and disability insurance, legal and pet plans.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED