Administrative Support Assistant Solid Waste Specialist

Winnebago Tribe•Winnebago, NE

8d•$25 - $25

About The Position

The Administrative Support Assistant / Solid Waste Specialist plays a dual role in supporting the Environmental Protection Department (EPD) through both office-based administrative functions and coordination of solid waste and recycling services. This position ensures timely processing of programmatic documents, assists with reporting and communication between EPD and Tribal Administration, and leads the department’s recycling and clean-up initiatives. The position requires a balance of administrative organization, field coordination, and community engagement.

Requirements

High School diploma or GED required.
Must possess a valid driver’s license and meet driver’s eligibility guidelines for tribal insurance.
Must be willing to travel if necessary.
Must be able to work independently and achieve results.
Must possess the ability to read, write, and speak the English language fluently.
Must be able to continually and effectively employ professional verbal and written communications skills.
All applicants will comply with 45 CFR 1301, Subpart D, Section 1301.31, C and D, which require all prospective employees to sign a declaration prior to employment regarding all arrests and convictions of child abuse or violent felonies and to comply with PL 101-630 and PL 101-637 regarding criminal records check.

Responsibilities

Provide daily administrative assistance to all EPD programs and staff.
Assist with creating, processing, and tracking purchase orders, invoices, travel authorizations, and other financial documents.
Collect and distribute EPD mail; maintain organized filing systems (physical and digital).
Serve as a liaison between EPD staff and Tribal Administration for processing grant applications, contracts, and procurement-related documents.
Support timely submission of grant reports by collecting supporting documents and communicating due dates to program leads.
Assist with formatting and producing outreach materials, public reports, and communication content.
Gain working knowledge of environmental sampling and data collection through mentorship from program staff.
Attend meetings, take minutes, and assist in preparing agendas or presentations when needed.
Coordinate and operate the Tribe’s Solid Waste and Recycling Program, including collection of recyclable materials from participating office buildings and transporting them to designated recycling centers.
Track and report volumes of recyclable materials removed from the waste stream.
Plan, organize, and lead two annual community clean-up events (spring and fall), including advertising, logistics, and volunteer coordination.
Develop and distribute educational materials on recycling, hazardous household waste, and environmental sustainability.
Conduct outreach activities to encourage community engagement in waste reduction and recycling.
Maintain inventory of recycling supplies and related equipment, reporting needs to the EPD Manager.
Ensure compliance with administrative and programmatic requirements from Tribal Administration and funding agencies (including EPA GAP reporting).
Monitor solid waste-related documentation for quality, consistency, and timely submission to federal partners.