Administrative Specialist ~ Solid Waste

Tooele County•Stockton, UT

7d•Onsite

About The Position

Schedule is four 10 hour shifts including rotating Saturdays and some holidays. The Administrative Specialist provides advanced administrative support to the Solid Waste Division, bridging the gap between routine clerical duties and higher-level administrative tasks. This role emphasizes utility billing, account auditing, and financial recordkeeping, in addition to customer service and office coordination. The Administrative Specialist ensures accuracy in billing operations, compliance with established procedures, and contributes to efficient daily operations. General Function This position performs moderately complex administrative and financial duties under limited supervision. Work requires initiative, attention to detail, and an ability to interpret and apply county policies, billing practices, and departmental procedures.

Requirements

High school diploma or equivalent (some college coursework in business, accounting, or public administration preferred).
1-2 years of administrative or billing/accounting experience, preferably in a government or utility setting.
Demonstrated ability to perform account reconciliations and data audits.
Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and billing/accounting software.
Knowledge of utility billing processes, account management, and auditing practices.
Strong organizational and problem-solving skills.
Ability to analyze data, detect errors, and recommend corrective action.
Effective written and verbal communication skills.
Ability to work independently with minimal supervision while managing multiple tasks.
Commitment to confidentiality, accuracy, and customer service excellence.

Nice To Haves

some college coursework in business, accounting, or public administration preferred

Responsibilities

Prepare, process, and reconcile utility billing for solid waste services.
Conduct account audits to verify billing accuracy, identify discrepancies, and recommend corrections.
Respond to resident and vendor inquiries regarding billing, payments, and service accounts.
Track and reconcile service orders, invoices, and deposit records.
Maintain databases and spreadsheets for billing, audits, and operational reporting.
Support the development of financial and compliance reports for management review.
Provide front-line customer service, including answering phones and assisting residents.
Prepare correspondence, service notifications, and departmental documents.
Assist with budgeting by monitoring expenditures, supply orders, and vendor invoices.
Perform clerical and office management tasks as assigned (filing, scheduling, mail processing).