Administrative Support Assistant - Intermediate (Chemistry Department)

Penn State University•University Park, PA

21h•$40,608 - $58,836•Hybrid

About The Position

The Pennsylvania State University Department of Chemistry is seeking to fill an Administrative Support Assistant - Intermediate in its main administrative office. This position serves as the event coordinator for the department’s Career Network and Recruitment Fair (CNRF) each fall, Research Experience for Undergraduates (REU) each summer, and Bioinorganic Workshop every other summer. It also provides administrative support to the Department Head, including maintaining their calendar, scheduling and providing administrative support during faculty meetings, working with the department head to create yearly faculty committee assignments and to maintain faculty dossiers, preparing nomination packets, and tracking submission deadlines for faculty awards. Additionally, the role provides all administrative support for annual faculty recruiting, coordinating collection of data for surveys, and assisting with special projects as assigned. The position is also responsible for routinely monitoring and updating departmental web pages and providing back-up support to others in the main administrative office.

Requirements

General Equivalency Diploma (GED) or High School (HS)
2+ years of relevant experience
Applicants must be authorized to work in the U.S.

Responsibilities

Serve as the event coordinator for the department’s Career Network and Recruitment Fair (CNRF) each fall, Research Experience for Undergraduates (REU) each summer, and Bioinorganic Workshop every other summer.
Provide administrative support to the Department Head, including maintaining their calendar, scheduling and providing administrative support during faculty meetings, working with the department head to create yearly faculty committee assignments and to maintain faculty dossiers, prepare nomination packets, and track submission deadlines for faculty awards.
Provide all administrative support for annual faculty recruiting, including collecting and coordinating circulation of applicant materials, arranging search committee meetings, and composing full itinerary for each candidate.
Coordinate collection of data for surveys (Midwest Chairs, ACS, etc.).
Provide administrative support on special projects as assigned by Department Head, Administrative Coordinator, or Supervisor.
Routinely monitor/maintain and update departmental web pages to ensure the content is not out of date.
Provide back-up support to others in the main administrative office.