Administrative Support Assistant I

City of Bartow • Bartow, FL

5d • Onsite

About The Position

Performs difficult skilled clerical work assisting an executive with a variety of office assistance and administrative tasks. Work is performed under general supervision.

Requirements

• Thorough knowledge of standard office practices, procedures, equipment and office assistance techniques
• Thorough knowledge of business English, spelling and arithmetic
• Thorough knowledge of the organization and functions of the department and of general administrative policies and practices
• Ability to keep office records and to prepare accurate reports from file sources
• Ability to perform and organize work independently
• Ability to type and transcribe dictation at a reasonable rate of speed
• Ability to prepare effective correspondence on routine matters and to perform routine office management details without referral to supervisor
• Skill in the operation of personal computer equipment and related office software
• Ability to establish and effective working relationships with associates and the general public
• Good listening skills
• Communicates well with others
• Be open, sincere and honest
• Good writing skills
• Courteous and thoughtful
• Basic accounting and budgeting skills
• Microsoft Office skills
• High school diploma, GED, or equivalent
• 0-2 years of office experience
• Valid Florida Driver’s License required

Responsibilities

• Schedules appointments and maintains calendars
• Answers/responds to phone calls
• Screens visitors, emails and calls
• Provide internal and external customer service
• Inventory/Package and receiving
• Data entry and general computer work
• Prepares routine correspondence
• Proofs and edits documents
• Compiles and logs information
• Report tracking
• Information sharing
• Cashiering as applicable
• Inventory control
• Support time management and payroll functions

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED