Administrative Support and Graphics Specialist w/Secret Clearance

TekSynap

4d • Onsite

About The Position

We are seeking an Administrative Support Specialist to join our Defense Logistics Agency team.

Requirements

• 5+ years of relevant experience in administrative support, technical documentation, or graphics development.
• Experience developing, editing, and managing technical documentation, reports, and executive presentations.
• Experience coordinating logistics for high-visibility events, seminars, conferences, and program meetings.
• Experience supporting executive-level meetings, including agenda development, briefing preparation, and action tracking.
• Experience integrating graphics and visual elements into technical and programmatic deliverables.
• Experience performing financial and administrative support functions related to project documentation and reporting.
• Experience maintaining document repositories and managing records using tools such as SharePoint.
• Experience applying organizational change management principles in support of program initiatives.
• Experience creating and delivering programmatic briefings and executive communications.
• Experience managing multiple tasks and priorities in fast-paced environments with minimal supervision.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and SharePoint.
• Strong analytical, written, and verbal communication skills.
• Advanced editing and proofreading skills with attention to detail and accuracy.
• Strong visual communication and graphic design skills to convey complex concepts effectively.
• Ability to synthesize complex information into clear, concise documentation and presentations.
• Strong organizational and time management skills with the ability to multitask and prioritize effectively.
• Ability to build relationships and coordinate effectively across diverse teams and stakeholders.
• Creative, strategic thinking with strong problem-solving capabilities.
• Ability to act as a change agent and support organizational transformation efforts.
• Secret IT-II Non-Critical security clearance, Tier 3 investigation.
• U.S. Citizen

Responsibilities

• Compile, draft, and edit reports, letters, memoranda, proposals, manuals, and cost estimates from rough drafts or source materials.
• Integrate text and graphics to produce cohesive, professional presentations and deliverables.
• Utilize Microsoft Office Suite (Word, Excel, PowerPoint) and SharePoint to develop reports, spreadsheets, briefings, and graphical enhancements.
• Review and edit materials for typographical accuracy, grammar, spelling, punctuation, composition, and formatting prior to leadership approval.
• Prepare special reports, summaries, and responses to inquiries by analyzing and synthesizing data from multiple sources.
• Develop and integrate graphics using automated tools to enhance technical and executive-level documentation.
• Coordinate logistics and provide administrative support for high-visibility seminars, conferences, and program meetings.
• Organize and support executive meetings, including agenda development, briefing preparation, and facilitation of working sessions.
• Track action items, monitor progress, and provide regular status updates to leadership.
• Draft executive-level communications, including meeting summaries capturing key discussion points, decisions, and action items (“who, what, when”).
• Establish and maintain strong working relationships to enable efficient communication and coordination across stakeholders.
• Provide editorial support and quality assurance for functional descriptions, manuals, reports, and customer deliverables, ensuring clarity, consistency, and technical accuracy.
• Support financial and administrative functions related to project documentation, tracking, and reporting.
• Maintain and manage internal documentation repositories, ensuring materials are current, organized, and accessible.
• Assist in the preparation and maintenance of systems, programming, operations documentation, procedures, and methodologies.
• Assemble technical documentation and conduct detailed analysis to identify key findings and provide actionable recommendations.
• Apply organizational change management principles to support program initiatives and transitions.
• Develop and refine programmatic briefings and ghostwritten communications for senior leadership consumption.
• Manage multiple priorities simultaneously, deconflicting schedules and ensuring timely completion of assigned tasks.

Benefits

• We offer our full-time employees a competitive benefits package to include health, dental, vision, 401K, life insurance, short-term and long-term disability plans, vacation time and holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 251-500 employees