Administrative Support and Graphics Specialist

Horizon Industries • Fort Belvoir, VA

2d • Remote

About The Position

The Administrative Support and Graphics Specialist provides high-level administrative, documentation, and graphics support for program operations and executive leadership. This role is responsible for compiling, editing, and producing a variety of professional documents including reports, proposals, manuals, cost estimates, briefings, and presentations.
The specialist integrates text and graphics to create clear, cohesive, and visually effective deliverables using standard office and graphic tools. Responsibilities include preparing spreadsheets, reports, and PowerPoint presentations, as well as reviewing materials for typographical accuracy, grammar, spelling, punctuation, and overall format before submission for leadership approval.
This role also supports executive communications and meeting coordination, including organizing information for executive briefings, preparing meeting agendas, tracking action items, and documenting key discussion points and decisions. The specialist drafts executive communications based on meeting notes and ensures timely follow-up on assigned actions.
Additional responsibilities include coordinating logistics for high-visibility seminars, conferences, and program meetings, as well as supporting project documentation, administrative reporting, and internal documentation management. The position maintains an organized documentation library to ensure materials remain current, accessible, and properly archived.
Under minimal supervision, the Administrative Support and Graphics Specialist assists in preparing and maintaining technical, operational, and program documentation, while also providing detailed analysis of information and highlighting key findings and recommendations.

Requirements

• Minimum five (5) years of relevant experience in administrative support, documentation management, or graphics support
• Proficiency with SharePoint, Microsoft Word, Excel, and PowerPoint
• Experience coordinating high-visibility seminars, conferences, and program meetings, including logistics and public interaction
• Demonstrated experience assisting with the creation, maintenance, and analysis of technical documentation, presentations, and reports
• Experience supporting document assembly, editing, and administrative and financial documentation tasks
• Knowledge of organizational change management principles
• Experience supporting IT project management activities using Microsoft and graphics tools
• Ability to create, review, and update program briefings and executive communications for senior leadership
• Strong ability to multitask, prioritize competing requirements, and manage multiple projects
• Excellent written, verbal, and visual communication skills
• Strong analytical, organizational, and interpersonal skills
• Creative and strategic thinker with the ability to solve complex programmatic challenges
• Ability to work independently with minimal supervision
• Must possess IT-II Non-Critical Sensitive security clearance or Tier 3 (T3) at the time of proposal submission
• Active Secret Clearance required

Responsibilities

• Compiling, editing, and producing professional documents (reports, proposals, manuals, cost estimates, briefings, presentations)
• Integrating text and graphics to create clear, cohesive, and visually effective deliverables
• Preparing spreadsheets, reports, and PowerPoint presentations
• Reviewing materials for accuracy and format
• Supporting executive communications and meeting coordination
• Drafting executive communications based on meeting notes
• Coordinating logistics for seminars, conferences, and program meetings
• Supporting project documentation, administrative reporting, and internal documentation management
• Maintaining an organized documentation library
• Assisting in preparing and maintaining technical, operational, and program documentation
• Providing detailed analysis of information and highlighting key findings and recommendations

Benefits

• Comprehensive healthcare benefits including medical, dental, vision, and disability coverage
• 401(k) retirement plan with 100% vesting from day one and employer match after 90 days
• Educational Assistance Program
• Student Loan Repayment Program
• Gym Reimbursement Program
• Paid Time Off
• Opportunity to work with a dynamic, passionate, and multidisciplinary team

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed