Admin Functional Support 4-30831

HII's Mission Technologies division•Chesapeake, VA

3d•$55,947 - $79,040

About The Position

The part-time Administrative Support Analyst (Admin Functional Support 4) provides advanced administrative and functional support to HII’s Platform Modernization programs supporting Navy fleet modernization. The position supports project planning, cost control, scheduling, reporting, and compliance across multiple task and delivery orders by gathering, validating, and analyzing data from program and functional sources. The role works with project managers, contracts, logistics, security, and other partners to maintain accurate performance data and meet contractual and procedural requirements. It also helps optimize workflows, develops administrative processes, prepares reports and presentations, and resolves complex administrative or data-related issues. The position is expected to require no more than 24 hours of work per week.

Requirements

High school diploma or equivalent.
At least 6 years of relevant administrative, financial, project support, or logistics experience.
Extensive knowledge of project financial management, cost control principles, and contract administration processes.
Proficiency with Costpoint and other project management, financial tracking, or reporting systems.
Strong analytical ability to compile, validate, interpret, and present complex cost, schedule, and performance data.
Familiarity with CDRLs, contract deliverables, labor category compliance, and performance reporting requirements for Navy or DoD programs.
Experience reviewing estimates, invoices, purchase orders, and commitments for accuracy and compliance with contract terms.
Ability to support security administration, including clearance verification and Visit Authorization Letter coordination.
Strong organizational skills, attention to detail, and ability to manage multiple priorities in a high-tempo program environment.
Excellent communication skills and ability to collaborate across project management, contracts, logistics, security, and financial teams.
Ability to solve problems, refine processes, and help resolve complex administrative and data-related issues.

Nice To Haves

Contractual knowledge of Big Blue and NAWCAD contracts.

Responsibilities

Monitor costs, funding, commitments, and schedules across task and delivery orders and provide updates to Project Managers.
Review labor hours, labor categories, and premium pay usage for compliance with contract ceilings and labor category requirements.
Use Costpoint to conduct recurring project and task order reviews, confirming costs, commitments, and funding status.
Maintain Condition Report Matrices and coordinate customer submission packages with Contracts, ensuring estimates and documentation are accurate.
Prepare and transmit customer-required reports, including BAE Status Reports, man-hour summaries, and NSWCPD deliverables, with required supporting tables and spreadsheets.
Review CDRLs for accuracy and timeliness and ensure contractual reports are submitted by their deadlines.
Coordinate with Contracts on 75% funding notifications, period-of-performance extensions, run-dry projections, and other contract administration actions.
Review and validate subcontractor and vendor invoices, resolve Costs on Hold, and generate supporting eCraft documentation when needed.
Approve and track material purchases, ensure material costs are posted properly, and support timely invoicing.
Coordinate procurement with Logisticians, Purchasers, and Subcontracts to source materials, reconcile obligations, and close purchase orders or commitments.
Open new tasks in Costpoint, onboard workforce assignments, and verify personnel qualifications and training against contract labor category specifications.
Review Project Manager cost estimates for labor rates, hour forecasts, materials, other direct costs, and travel requirements.
Support annual forecasting, maintain annual data, and update monthly PMRs.
Support planning and estimating by interpreting RFQs, identifying personnel qualifications, estimating travel and logistics requirements, and developing material lists from drawings for sourcing.
Compile estimate inputs, document program estimates, and coordinate management review and approval.
Prepare technical proposal inputs using RFQ instructions, organizational capabilities, and documented past performance.
Arrange domestic and international travel, prepare Travel Expense Reports, and ensure compliance with company travel policies.
Initiate and track Visit Authorization Letters, monitor personnel badging and clearance status, and support security administration.
Support personnel assignment planning by maintaining awareness of employee trades, qualifications, and capabilities.

Benefits

Medical, dental, and vision plan choices
Wellness resources
Employee assistance programs
401(k) savings plan options
Financial planning tools
Life insurance
Employee discounts
Paid holidays
Paid time off
Tuition reimbursement
Early childhood and post-secondary education scholarships
Bonus or other non-recurrent compensation may occasionally be offered for qualified positions.