Administrative Supervisor

Cassia • Edina, MN

7d • $65,000 - $75,000 • Onsite

About The Position

Cassia, a nonprofit senior living organization, is hiring an Administrative Supervisor to join our corporate team! This is a great opportunity for an administrative leader who has supported senior or executive leadership and is ready to serve as a trusted partner across the organization while leading a small administrative team. In this role, you’ll collaborate closely with senior leaders and departments to drive efficiency, streamline communication, and support day-to-day operations in a collaborative, mission-driven environment.

As the Administrative Supervisor, you will lead and support a team of two while providing administrative support to senior leadership. Responsibilities include preparing documents and presentations, managing calendars and communications, handling confidential information, and supporting the broader Administrative Services team. The ideal candidate has supervisory experience, strong Microsoft Office skills (Word, PowerPoint, and Outlook), excellent written communication abilities, and a proven ability to manage multiple priorities with professionalism and attention to detail. If you are proactive, collaborative, and enjoy supporting a mission-driven organization, we encourage you to apply.

Requirements

• Intermediate to advanced working knowledge of Microsoft Suite Outlook, Word, PowerPoint and Outlook Calendar.
• Basic knowledge of Excel.
• 2+ years of recent administrative experience.
• Ability to work both collaboratively and independently, prioritize and execute tasks, as well as learn new activities and procedures quickly.
• Ability to meet deadlines consistently.
• Ability to maintain confidentiality.
• Hold a strong attention to detail.
• Excellent written and verbal communication.
• Must have a valid driver's license.
• Be a notary or willingness to obtain.

Nice To Haves

• Associate or bachelor's degree preferred but not required.
• Experience supporting senior leadership preferred.

Responsibilities

• Supervise and support two full-time team members, and one part-time administrative intern, as needed.
• Write communication on behalf of senior leadership, including letters, emails, documents, policies, and presentations.
• Assist with state entity renewals, charitable solicitations and COI distributions.
• Manage/drive fleet vehicles for errands and maintenance.
• Assist Senior Leadership and key departments with a variety of specialized projects.
• Coordinate various on and off-site meetings, including invitations, food arrangements, agendas and presentation materials, and more.
• Provide administrative backup of other administrative team members, including the receptionist (phone/guest responsibilities).
• Notarize documents.
• Perform additional duties as requested.

Benefits

• Competitive Pay with experience-based raises
• Tuition Assistance & Student Loan Forgiveness (site-specific)
• Paid Time Off (PTO) & 403(b)/401(k) with Employer Match
• Comprehensive Health Benefits (Medical, Dental, Vision, Disability, Life Insurance) for Full-Time Employees
• Pet Insurance
• Employee Assistance Program with free confidential counseling/coaching for self and family members
• Employee Discount Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree