Administrative Supervisor 2 (General Operations)

New Jersey Courts•Woodbury, NJ

3d•Hybrid

About The Position

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work. The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

Requirements

Graduation from an accredited college or university with a bachelor's degree and three years of professional experience, one year of which shall have included experience in purchasing, facilities management, operations management, records retention, transcript services, jury management, statistical reporting, investigations and/or library administration.
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.
US citizenship is not required.
Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.
Newly hired employees must agree to a thorough background check that will include fingerprinting.
All persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey.

Nice To Haves

An associate degree from an accredited college or university and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor’s degree.
A master’s degree from an accredited college or university may be substituted for one year of general experience as indicated above
A law degree from an approved American Bar Association law school may be substituted for two years of general experience as indicated above.

Responsibilities

Supervising clerical and professional staff
Update and maintain Judiciary COOP (Continuity of Operations Plan) with vicinage representatives
Development and maintenance of Standard Operation Procedures (SOP)
Recommending actions such as hiring, firing, promoting, and disciplining
Defining objectives for work performance; conducting formal work performance evaluations with staff
Communicating directives, guidelines, and policies to staff; determining staff training needs
Reconciling staff grievances; Instructing staff on work-related matters
Assigning, regulating, and reviewing work/specific duties with staff in accordance with operating schedules
Providing direction to staff for achieving quality and timeliness standards
Developing and managing an operating budget; allocating resources (human, financial, materials, and equipment)
Advising management of personnel issues; treating all personnel, clients, and the public with dignity and respect
Plan implementation of projects and programs
Compile statistical data on workload volume, backlog, unit expenditures, personnel actions, financial transactions, fixed assets, equipment, or attendance
Develop communication plans within or outside the organization or unit
Direct and/or coordinate work between units and teams
Prioritize work or work operations for unit or organization
Performing other related duties as assigned