Administrative Staff Assistant, DCSE - Valley District, #W0618
About The Position
At the Virginia Department of Social Services (VDSS), we are dedicated to putting people at the center of everything we do, believing that every Virginian deserves a life of dignity. We foster an environment of continuous improvement, actively listening, learning, and cultivating trust, respect, and positive engagement. Our mission-driven team is passionate about delivering high-quality human services that promote the safety, independence, and overall well-being of Virginians. As a significant agency within the Commonwealth, we partner with local departments, community action agencies, and non-profit organizations to serve children, adults, and families statewide. The Division of Child Support Enforcement (DCSE) within VDSS plays a crucial role in managing cases and ensuring child support payments reach families across the Commonwealth. The Administrative Staff Assistant provides essential support to the District Manager in DCSE District Offices, offering administrative and clerical assistance.
Requirements
- Experience performing a variety of secretarial duties associated with the administrative duties of an executive office.
- Considerable knowledge with and experience in Microsoft Office software programs.
- Knowledge and ability to apply office administration principles, practices, procedures, and systems.
- Skill in use of Windows Office Suite.
- Skill in drafting, formatting, and editing written correspondence.
- Knowledge of legal terminology and procedures.
- Ability to plan, prioritize, and organize workflow to accommodate peak periods.
- Ability to meet deadlines.
- Ability to maintain automated and manual files.
- Ability to adapt quickly and with few errors, prepare required documents and process appropriately.
- Ability to collect, organize and document information.
- Ability to make independent decisions.
- Ability to interpret policy and procedures.
- Excellent verbal and written communication skills.
- Positive customer service skills.
- Exceptional organization skills and professional demeanor when dealing with Department and Division personnel and the Division's clients.
- Ability to handle a wide range of sensitive communications and situations.
- Ability to manage procurement and travel expenditures and meet all deadlines.
- Ability to be flexible and adapt to change.
Responsibilities
- Serve as Confidential Executive Assistant to the District Manager in DCSE District Offices.
- Provide administrative and clerical support.
- Compose and process correspondence.
- Respond to requests for information.
- Act as a liaison with Human Resources and Office of General Services staff, vendors, leasing, maintenance, and personnel.
- Prepare and submit monthly statistical reports.
- Process and track personnel vacancies.
- Manage procurement in compliance with state procurement regulations.
- Maintain office supply inventory.
- Coordinate travel arrangements.
- Maintain confidential files and assist with training.
- Provide direct support to the Division of Child Support Enforcement.
Benefits
- Telework opportunities may be available in accordance with the Commonwealth's Teleworking policy.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
