Administrative Staff Assistant - BU

City of Seattle•Seattle, WA

14h•$41 - $48•Hybrid

About The Position

The Seattle Police Department is seeking a dynamic and experienced Administrative Staff Assistant to research, review, and assign Public Disclosure Requests to members of the Legal Section in an equitable and timely manner. In addition, this position will complete other administrative tasks and process Public Disclosure Requests for SPD’s Legal Section. This position requires advanced technical experience and knowledge of applicable statutes necessary to identify exempt material without direct management guidance or review. About the Department: The Seattle Police Department is comprised of approximately 1,600 dedicated law enforcement professionals all committed to creating and fostering a work environment that is collaborative, innovative, and leading the way in law enforcement principles and practices. Ours is a culture that encourages top performers to adhere to a standard of excellence in the identification of and resolution to complex challenges. At SPD we acknowledge and honor the fundamental value and dignity of all individuals and pledge ourselves to creating and maintaining an environment that respects diverse traditions, heritages, and experiences.

Requirements

Requires one year of experience in administrative analysis, budget administration or preparation, office management, personnel administration, program administration, as staff assistant, or in a closely related field; and a bachelor’s degree in business or public administration, or another closely related field (or a combination of education and/or training and/or experience that provides an equivalent background required to perform the work of the class).
Must pass a Seattle Police Department background investigation.
Must have a valid Washington State Driver’s license.

Nice To Haves

Bachelor’s Degree or equivalent progressively responsible work experience in a position with similar duties in a legal setting or public agency environment, or similar related experience.
Knowledge of RCW 42.56, 13.50 and 9.73.
Ability to manage, organize, prioritize, and document searches, communications, processing, and responses.
Ability to multi-task and perform assigned tasks under pressure of deadlines with frequent interruptions.
Demonstrated experience working in a confidential, deadline driven environment.
Familiarity with GovQA.
Must possess excellent oral and written communications skills.
Must have the ability to use software programs such as Work, Outlook, Excel, Access, and Adobe Pro.

Responsibilities

Research, review, enter and assign Public Disclosure and Legal Requests to members of the unit in an equitable and timely manner.
Process Public Disclosure Requests.
Review and interpret Public Disclosure Requests to ensure compliance with Local, State and Federal laws.
Review large volume of electronic and hard copy records for responsiveness and redactions. Use technology to apply redactions and to create exemption logs.
Routinely coordinate requests with other Sections, City Departments, and outside agencies.
Ability and willingness to use available technologies for searching, tracking, redaction, storing, and producing public records. Familiarity with electronic records systems, databases and technical skills required to use litigation support technology.
Draft and mail correspondence for Public Disclosure Requests.
Scan physical case files for members of the Section for response to Public Disclosure Requests.
Understand and comply with CJIS compliance standards for law enforcement records systems.
Monitor unit phone and voicemail.
Monitor and process mail.
Maintain and order office supplies for the Section.